Financial Assistant

Financial Assistant – Decatur Office

Liaison Technology Group

Location: Downtown Decatur, IL

Employment Type: Full-Time, In-Office

Position summary:

We are seeking a detail-driven, organized, and proactive Financial Assistant to support our Decatur office. The ideal candidate will communicate clearly, manage multiple priorities with ease, and thrive in a fast-paced, process-oriented environment. This role supports government procurement activities, vendor management, financial documentation, and general administrative duties.

• Vendor & Financial Administration:
  Process vendor invoices and daily expense reports with accurate project and cost-center coding.
• Match purchase orders and delivery receipts for smart home equipment and components.
• Verify pricing, quantities, and approvals prior to payment.
• Communicate with vendors regarding discrepancies, credits, or missing documentation.
• Support the controller with financial reporting and accruals.
• Reconcile vendor statements and resolve discrepancies proactively.
• Maintain vendor insurance certificates, W-9s, 1099s, and contracts.
• Ensure thorough documentation and recordkeeping for audits and reporting.

• Answer and route phone calls or take messages for appropriate team members.
• Provide backup support to the Purchasing Agent, including filing, scheduling, meeting minutes, travel coordination, supply ordering, and correspondence distribution.
• Maintain accurate and up-to-date database records.

• Associate's degree or higher in Finance/Accounting or related field preferred
• 1-2+ years of experience as an Administrative Assistant
• Experience with Quick Books a plus
• Strong verbal and written communication skills.
• Experience with Google Office Suite or Microsoft Office
• Highly organized, detail-obsessed, and deadline-reliable.
• Self-motivated with excellent problem-solving abilities.
• Comfortable using portals and light AI tools.
• Ability to work on-site full-time in the Downtown Decatur office.
• Strong communication skills with vendors, installers, and internal project managers to ensure billing accuracy.