EHS Systems Coordinator - Decatur, IL

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EHS Systems Coordinator - Decatur, IL####

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** Job Description
**** EHS Systems Coordinator - Decatur, IL
**** Position Summary
** The EHS Administration & Systems Specialist provides critical operational, systems, project, and administrative support to the Environment, Health & Safety (EHS) function. This role serves as a key resource for EHS management systems, digital platforms, communications, document control, and team coordination activities. The successful candidate is a highly organized self-starter with strong technical capabilities, excellent problem-solving skills, and a demonstrated ability to leverage Microsoft 365 and AI-enabled tools to improve efficiency and effectiveness.

This position requires a proactive professional who can independently manage multiple priorities, maintain critical EHS systems and content, support initiatives, and drive administrative excellence across the EHS organization.
** Key Responsibilities EHS Document Management
*** Administer and maintain EHS documents within Policy Tech and other document management systems.
* Coordinate document review, approval, publication, and archiving processes.
* Manage translation requests for EHS procedures, standards, and related documentation.
* Ensure translated materials are distributed, uploaded, and maintained appropriately.
* Support document management system improvement initiatives and process optimization efforts.
** SharePoint & Digital Workplace Administration
*** Serve as technical support for the EHS Home SharePoint site.
* Maintain current, accurate, and engaging content across EHS SharePoint pages.
* Create and update site content, document libraries, communications, lists, and navigation structures.
* Implement enhancements that improve user experience and accessibility.
* Leverage Microsoft 365 tools to streamline information sharing and collaboration.
** User Access & Systems Support
*** Manage user access requests for EHS systems and applications.
* Maintain EHS distribution lists, contact lists, and user permissions.
* Provide first-level helpdesk support for Guardian and other assigned systems.
* Troubleshoot common user issues and escalate technical problems as necessary.
** Project & Program Support
*** Provide coordination and administrative support for key EHS initiatives and projects.
* Track project actions, milestones, deliverables, and communications.
** Communications & Learning Support
*** Coordinate publication and distribution of EHS Alerts, One Point Lessons, safety communications, and related materials.
* Assign keywords and metadata to improve document searchability and accessibility.
* Support learning content administration and training program coordination.
* Assist with communication planning and employee engagement activities.
** Meeting & Event Coordination
*** Coordinate logistics for monthly team webcasts and other EHS meetings.
* Support scheduling, meeting materials, attendee communications, and follow-up actions.
* Assist with planning and coordination of virtual and in-person events.
** Process Improvement & AI Utilization
*** Identify opportunities to automate and streamline administrative and operational processes.
* Utilize AI-enabled tools and Microsoft Copilot capabilities to improve productivity and efficiency.
* Recommend process improvements that reduce administrative burden and enhance user experience.
* Support digital transformation initiatives within the EHS organization.
** Qualifications Education
* ** Associate's or Bachelor's degree in Business Administration, Information Systems, Communications, EHS, or…