Administrative Assistant

Administrative Assistant

The Administrative Assistant plays a vital role in supporting the administrative functions of the Human Resources department. Reporting directly to the HR Director, this position will assist with onboarding, recruitment coordination, document management, data entry, and general clerical support to ensure efficient HR operations.

Responsibilities:

• Maintain and organize personnel files and HR documentation.
• File and manage safety and OSHA-related records.
• Support recruiting activities, including scheduling interviews, conducting initial phone screenings, and assisting with onboarding processes.
• Enter and maintain HR data within spreadsheets and tracking systems.
• Provide administrative and clerical support to the HR Director and HR team.
• Process, file, and maintain various HR forms and records.
• Assist with document preparation and basic data entry tasks.
• Maintain and organize food safety documentation and records.
• Support additional HR projects and administrative duties as needed.

Essential

Skills:

• Proficiency in data entry and administrative skills.
• Experience in filing and administrative support.
• Basic Excel skills, including data entry and filtering.
• Experience in calendar management.
• Previous experience as an Administrative Assistant.
• Clerical experience and customer service skills.

Additional Skills &

Qualifications:

• Experience in recruiting, human resources, and talent acquisition.
• Knowledge in HR administration and payroll.

Job Type &

Location:

This is a Contract position based out of Decatur, IL.

Pay and Benefits:

The pay range for this position is $18.00 - $20.00/hr individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Decatur, IL.

Final date to receive applications:

This position is anticipated to close on Oct 5, 2026.