Grants Specialist – Reporting and Financial Compliance

Grants Specialist – Reporting And Financial Compliance

Ready to put your financial expertise to work where it truly matters? The City of Decatur seeks a driven, detail-oriented professional with experience in financial reporting or compliance. As our Grants Specialist – Reporting and Financial Compliance, you'll take ownership of the reporting, monitoring, and audit functions that keep critical, grant-funded community programs running smoothly and accountably. In this cross-functional position, your precision and expertise directly protect and maximize the public funding that Decatur residents rely on every day.

If you hold yourself to a high standard and want your work to have a real impact beyond the numbers, this is the opportunity for you.

Grant Compliance & Reporting

• Identify, prepare and submit required documents and financial and performance reports for grant submission
• Maintain accurate grant records and ensure compliance with reporting deadlines
• Ensure adherence to all federal, state, and local grant regulations
• Utilize internal and external financial reporting systems to track grant activities

Financial Management & Budget Support

• Assist with budget development and justifications to ensure compliance with granting agency terms
• Manage loan payments, tax payments, insurance payments, lien releases, and related documentation
• Maintain detailed financial records for all grant-funded programs
• Prepare reports and documentation for the Finance Department

Audit & Documentation Support

• Maintain files in compliance with record retention requirements
• Support internal and external audits, including documentation and response coordination
• Prepare lien releases and other required compliance documentation

Collaboration & Program Support

• Work closely with the Grants Manager and departmental staff to support program success
• Assist with grant application documentation and submission processes
• Help develop project timelines and ensure timely completion of deliverables
• Provide cross-functional support within the Grants Division as needed

Education & Experience

• Bachelor's degree in business, accounting, finance, public administration, social services, or a related field
• Minimum of one year of experience in grants administration, accounting, or related field
• Equivalent combinations of education and experience may be considered

Technical Knowledge

• Knowledge of grant accounting, auditing principles and practices related to grants administration
• Understanding of federal, state, and local grant regulations and compliance requirements
• Familiarity with grant systems such as IDIS, ACRES, SAM.gov, or Grants.gov (preferred)
• Knowledge of government budgeting, financial systems, and procurement processes
• Ability to maintain grant budget spreadsheets.
• Proficiency in Microsoft 365 applications (Excel, Word, Outlook, SharePoint)

Core Competencies

• Strong analytical and financial reporting skills
• Ability to interpret and apply complex regulations and financial data
• Excellent written and verbal communication skills
• High level of organization with strong attention to detail

Work Style & Interpersonal Skills

• Ability to manage multiple priorities and meet strict deadlines
• Strong collaboration skills and ability to work across departments
• Sound judgment and discretion in handling sensitive financial information
• Commitment to providing high-quality service to internal and external stakeholders

Benefits

The City offers a robust benefits package; including health, dental, vision, and life insurance; relocation and tuition reimbursement programs; generous vacation and sick leave; and 14.5 paid holidays, including two flex days. The City also provides access to a dedicated employee health center.

In addition, the City offers a defined benefit pension plan through the Illinois Municipal Retirement Fund (IMRF), which includes an optional Voluntary Additional Contribution program.

Why Decatur? Located in the heart of Central Illinois, Decatur offers an outstanding balance of professional opportunity and quality of life:

• Affordable Living :
  Ranked the #1 Best Affordable Place to Live in the U.S. (2025–2026)…