Maintenance Planner

Maintenance Planner

Location:

Decatur, IL

The Maintenance Planner contributes to a high level of productivity and efficiency within the maintenance department by providing written job plans for work originating from requests, preventative plans, and predictive monitoring. Plans include details such as procedures, labor, time, parts, tools, access, and permitting required. The planner works closely with Operations, Engineering, Quality, and other internal customers to ensure detailed maintenance schedules are met and that all site functions follow established procedures and work practices.

• Daily management to maintain a 2‑4 week ‘ready’ backlog in alignment with production needs.
• Ensure compliance with all safety policies and procedures.
• Plan maintenance jobs for assigned plant areas, detailing procedures, labor, time, parts, tools, access, permitting, etc.
• Partner closely with maintenance supervisors daily to prioritize planning workflow.
• Incorporate feedback from supervisors, reliability team, mechanics, operations, and skilled crafts to improve job plans and procedures.
• Build and maintain a database of job plans.
• Provide daily communications with a wide range of plant personnel.
• Provide labor and cost estimates.

• Maintain advance planning visibility:
  • 1 week out: 100% planned
  • 2 weeks out: 50% planned
• Identify and verify all required resources for non‑breakdown work, including materials, specialty tools, shared and specialty services.
• Define job scope, estimate labor hours, and determine job duration.
• Kit all required parts for the following week and ensure they are staged in designated drop zones prior to execution.
• Identify scaffold requirements at least one week in advance and coordinate with the scaffold foreman to ensure scaffolds are installed and ready before the job start date.

• Establish a prioritizing partnership with the Operations Maintenance Coordinator.
• Align preventive maintenance activities within the department and across other departments.
• Prepare and distribute complete job packets to supervisors prior to work execution.
• Gather post‑job feedback to improve execution standards and planning accuracy.

• Maintain accurate equipment data, procedures, and planning documentation.
• Manage the SAP work order backlog using standard status codes.
• Lead backlog review meetings with the Planning & Scheduling Team as needed to ensure backlog relevance and accuracy.
• Align the Planning & Scheduling Team on work order job scope.

• Provide daily open SAP notification lists to the Operations Day Resource.
• Develop weekly (5‑day) area maintenance schedules using work order priority ranking.
• Adjust schedules in Prometheus as required.
• Lead weekly scheduling meetings and communicate schedules to Maintenance, Operations, and Engineering.
• Assist in obtaining materials or services for planned work not readily available at the job site, as needed.

• Bachelor’s degree in Engineering or a related technology field preferred.
• 5–8 years of professional experience in a heavy industrial environment working with mechanical maintenance or engineering teams.
• Experience using CMMS for maintenance planning, scheduling, and execution.
• Not bound by a job description; flexible to adapt to departmental KPIs and goals.
• Self‑motivated, detail‑oriented, and possess strong time‑management discipline.
• Ability to read and interpret prints, schematics, assembly drawings, and machine manuals.
• Strong writing skills; clear communication of instructions and procedures to skilled crafts.
• Good interpersonal skills and willingness to accept and act upon feedback from others.
• Basic computer proficiency including Microsoft Office and Outlook.
• Prior maintenance planning experience required.
• Familiarity with SAP maintenance system preferred but not required.

• Health, dental, and vision insurance.
• 401(k) pension plan with company matching.
• Paid holidays & vacation.
• Short- and long‑term disability insurance.
• Life, AD&D, and voluntary insurance plans.
• Paid parental leave for new parents.
• Employee resource groups and learning & development programs.
• Floating days off.

Annual pay range: $78,768.80 – $98,461.00; bonus eligible.

Primient is an equal‑opportunity employer, committed to the strength of an inclusive workforce.