Maintenance Planner

Maintenance Planner

The Maintenance Planner contributes to a high level of productivity and efficiency within the maintenance department by providing written job plans for work originating from requests, preventative plans, and predictive monitoring. Plans will include details such as proper procedures as well as labor, time, parts, tools, access, and permitting required. Works closely with Operations, Engineers, Quality and other internal customers to ensure that detailed maintenance activity schedules are met.

Develops and monitors area shutdown planning as applicable and addresses capacity issues with both internal and external customers. Works closely with all site functions to develop procedures and work practices.

Key responsibilities include:

• Daily management to maintain 2-4 week complete'ready' backlog that is in alignment with production needs.
• Ensure compliance with all safety policies and procedures
• Plan maintenance jobs for assigned plant areas including all details needed to schedule and execute each job - procedures, labor, time, parts, tools, access, permitting, etc.
• Partner closely with maintenance supervisors for assigned areas each day to maintain proper priority for planning workflow
• Incorporate feedback on completed planned jobs from maintenance supervisors, reliability team, mechanics, maintenance storage, operations, and skilled crafts to create a continuous improvement loop for job plans and planning procedures
• Build and maintain database of job plans
• Provide daily communications with a wide range of plant personnel
• Provide labor and costs estimates

Planning expectations include:

• Maintain advance planning visibility:
• 1 week out: 100% planned
• 2 weeks out: 50% planned
• Identify and verify all required resources for non-breakdown work, including:
• Materials
• Specialty tools
• Shared and specialty services
• Define job scope, estimate labor hours, and determine job duration.
• Kit all required parts for the following week and ensure they are staged in designated drop zones prior to execution.
• Identify scaffold requirements at least one week in advance.
• Coordinate with the scaffold foreman to ensure scaffolds are installed and ready before the job start date.

Coordination & Collaboration includes:

• Establish a prioritizing partnership with the Operations Maintenance Coordinator.
• Align preventive maintenance activities within the department and across other departments.
• Prepare and distribute complete job packets to Supervisors prior to work execution.
• Gather post-job feedback to improve execution standards and planning accuracy.

Documentation & System Management includes:

• Maintain accurate equipment data, procedures, and planning documentation.
• Manage the SAP work order backlog using standard status codes
• Lead backlog review meetings with the Planning & Scheduling Team as needed to ensure backlog relevance and accuracy.
• Align the Planning & Scheduling Team on work order job scope.

Scheduling responsibilities include:

• Provide daily open SAP notification lists to the Operations Day Resource.
• Develop weekly (5-day) area maintenance schedules using work order priority ranking.
• Adjust schedules in Prometheus as required.
• Lead weekly scheduling meetings and communicate schedules to Maintenance, Operations, and Engineering.
• Assist in obtaining materials or services for planned work not readily available at the job site, as needed.

The maintenance planner will be evaluated on several factors including:

• Schedule Attainment
• Schedule Compliance
• Schedule Loading

Demonstrates competence in material acquisition

Ability to multitask

Show flexibility to move from one task to another where needed

Required skills, experience, and traits:

• Bachelor's Degree in an Engineering or Technology related field preferred, with five - eight years of related professional experience in a heavy industrial environment working with mechanical maintenance or engineering teams
• Experience using CMMS for maintenance planning, scheduling, and execution
• Not be bound by a job description and be able to flex to other positions as needed to meet departmental KPIs and goals.
• Must be self-motivated, diligent, detail oriented, and possess very strong time management discipline
• Ability to read and interpret prints, schematics, assembly drawings, and machine manuals
• Strong writing skills; must be able to communicate instructions and procedures clearly to skilled crafts
• Good interpersonal skills and willingness to accept and act upon feedback from others
• Basic computer proficiency including Microsoft Office and Outlook e-mail
• Prior maintenance planning experience a must
• Familiarity with SAP maintenance system is preferred but not required