Administrative Accounting Assistant Part Time
Listed on 2026-09-17
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Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk -
Accounting
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk
Job Description
We are seeking a Part-Time employee, to join our team as an Administrative Accounting Assistant. However, during our busy season, Tax Season is a 35 hour work week and mandatory from February through April with pay.
Job Responsibilities:
- Manage and maintain office calendar (Google Calendar), including plan, scheduling
and confirm appointments
- Handle abundance of emails during tax season (Gmail)
- Manage deadlines with the team such as bookkeeping, sales tax, payroll, audits, business and personal tax returns
- Draft correspondences to IRS and NYS and other formal documents
- Processing invoices and payments using Quick Books
- Answer high call volume during tax season & inquiries with professionalism & excellent phone etiquette
- Organize and maintain files, ensuring accuracy and confidentiality
- Filing & scanning documents
- Oversee accounting office such as ordering supplies and greeting clients etc.
- Be able to work full time hours (35) during Tax Season (2 1/2 Months)
Skills:
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent communication skills, both verbal and written
- Proficient in using office software applications (e.g., Quick Books, Microsoft Word & Excel & Google Calendar & Google Sheets, Gmail & Mail Chimp & Social Media posting)
- Experience in working at CPA or Accounting Office is a plus
- Ability to work well under pressure in a fast-paced environment during tax season
- Attention to detail and commitment to maintaining confidentiality
- Notary is a plus
Qualifications:
- Previous experience in office administration position
- Ability to prioritize and multitask
- Excellent written and verbal communication skills
- Excellent customer service
- Experience in Excel (create spreadsheets)
- Experience in Microsoft Word (write business letters)
- Internet savvy and knowledgeable with Google and Gmail (Contacts & Calendar) and mail chimp
- Experience in working in CPA/Accounting Office (preferred)
- Notary (preferred)
- Work Independently
- Leadership skills
- Responsible person
- Team player
- Strong attention to detail
- Strong organizational skills
- Deadline and detail-oriented
- Handle fast pace work environment during tax season
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