Inventory Assistant Manager

Inventory Assistant Manager (Administrative) About Hypotency Cannabis Dispensary

Hypotency Cannabis is redefining the cannabis retail experience by creating a sophisticated, upscale dispensary where operational excellence, compliance, and exceptional guest experiences come together. Our mission is to become one of New York's premier cannabis retailers by maintaining the highest standards of inventory accuracy, regulatory compliance, and product availability.

We are seeking an experienced Inventory Assistant Manager who is highly organized, detail-oriented, and passionate about operational excellence. This individual will oversee all inventory operations while ensuring complete compliance with New York State Office of Cannabis Management (OCM) regulations and maintaining a seamless product flow from receiving to point of sale.

The Inventory Assistant Manager is responsible for overseeing all cannabis and non-cannabis inventory operations, including receiving, Metrc seed-to-sale tracking, inventory accuracy, purchasing coordination, compliance, vendor management, and inventory team leadership. This position serves as the dispensary's subject matter expert for inventory management and regulatory compliance while ensuring products are accurately tracked, properly stored, and readily available to support an exceptional guest experience.

The ideal candidate possesses strong analytical skills, exceptional attention to detail, and proven leadership experience in inventory management within a highly regulated environment.

• Inventory Management
  • Oversee and manage all cannabis and non-cannabis inventory from receiving through final point of sale.
  • Maintain the highest level of inventory accuracy within Metrc and all inventory management systems.
  • Ensure complete seed-to-sale compliance for every cannabis product.
  • Conduct and oversee daily, weekly, monthly, and annual inventory counts and reconciliations.
  • Investigate, document, and resolve inventory discrepancies, variances, damaged products, and compliance concerns.
  • Monitor product expiration dates and coordinate timely product rotation, returns, or disposal.
  • Develop, implement, and continuously improve inventory control procedures and Standard Operating Procedures (SOPs).
  • Ensure inventory is properly labeled, packaged, stored, and secured in accordance with New York State OCM regulations and Hypotency Cannabis standards.
• Receiving & Vendor Management
  • Oversee the receiving process for all incoming cannabis and non-cannabis deliveries.
  • Verify invoices, manifests, product quantities, and delivery documentation.
  • Coordinate purchasing decisions with the General Manager to maintain optimal inventory levels and a curated product assortment.
  • Develop and maintain strong relationships with cultivators, processors, distributors, and vendor partners.
  • Coordinate vendor delivery schedules and ensure timely product availability.
  • Monitor vendor performance and communicate inventory needs proactively.
• Compliance & Risk Management
  • Serve as the dispensary's primary point of contact for inventory-related compliance matters.
  • Ensure full compliance with all New York State Office of Cannabis Management (OCM) regulations and company policies.
  • Maintain complete and organized inventory documentation for audits, inspections, and regulatory reporting.
  • Prepare the dispensary for state inspections, internal audits, and inventory reviews.
  • Stay current on all changes to New York cannabis regulations affecting inventory operations.
  • Identify compliance risks and implement corrective actions when necessary.
• Leadership & Team Development
  • Hire, train, supervise, and develop Inventory Associates.
  • Create and manage inventory team schedules to ensure adequate operational coverage.
  • Provide ongoing coaching, performance feedback, and professional development opportunities.
  • Foster a culture of accountability, organization, teamwork, and continuous improvement.
  • Establish performance expectations and monitor productivity across the inventory team.
• Reporting & Business Analytics
  • Generate and analyze inventory reports including stock levels, shrinkage, inventory variances, sell-through rates, and product performance.
  • Present inventory insights and operational recommendations to dispensary leadership.
  • Monitor inventory budgets in partnership with the General Manager.
  • Utilize POS systems, Metrc, and inventory software to analyze sales trends and forecast purchasing needs.
  • Recommend inventory adjustments based on seasonal trends, customer demand, and sales performance.
• Operational Support
  • Coordinate with Bud tenders and Shift Leads to ensure the sales floor remains fully stocked throughout operating hours.
  • Support opening and closing inventory procedures.
  • Maintain organized vaults, stockrooms, and storage areas.
  • Assist with operational planning to improve efficiency while minimizing product loss.
  • Support special product launches, vendor events, and promotional initiatives.

• Required Qualifications
  • Bachelor's…