Accounts Receivable Specialist

Overview

SAGE Rental Services is looking for an Accounts Receivables Specialist to join our team in our Deer Park office. The Accounts Receivables Specialist will manage incoming payments, billing, and customer accounts to ensure accurate financial records and steady cash flow. Key responsibilities include generating invoices, posting payments, reconciling accounts, and following up on overdue, or "aged," accounts. Candidate must have strong communication skills, proficiency in Excel and accounting software like Quick Books.

• Process and apply customer payments accurately and in a timely manner
• Manage and track charges, including billing and documentation
• Submit all transaction data to the billing department for final processing
• Monitor and maintain AR aging reports and inventory records
• Initiate, document, and track customer pre-approvals
• Provide administrative support to the Operations Manager and other departments as needed
• Assist with general office tasks such as copying, filing, answering phones, and data entry

• Three or more years of recent accounting Accounts Receivable
• Strong understanding of the full accounts receivable cycle (invoicing, cash application, collections, and reconciliations)
• Ability to apply customer payments correctly across multiple payment methods (ACH, wire, checks, credit cards)
• Experience performing customer credit checks, setting up new customer accounts, and maintaining credit files
• Proven experience following up on past-due accounts in a professional, firm, and consistent manner
• Ability to escalate delinquent accounts and work with third-party debt collection agencies when necessary
• Experience coordinating with internal legal teams or external counsel on disputed accounts, liens, or legal collections
• Comfortable communicating with customers to resolve billing discrepancies and payment issues
• Ability to maintain and update aging reports and clearly identify collection priorities
• Experience preparing weekly accounts receivable payment forecasts, including expected cash receipts and timing
• Ability to analyze customer payment trends and historical behavior to improve forecast accuracy
• Experience reconciling AR subledger to the general ledger and assisting with month-end close
• Prior experience with cash application and customer billing preferred
• Strong attention to detail, organizational skills, and ability to multitask
• Basic to intermediate Excel skills preferred
• Ability to work independently with a proactive and dependable attitude