Accounts Payable Specialist

Job Details

Job Location:

Deer Park - Deer Park, TX 77536

Position Type:
Full Time

Education Level: High School

Travel Percentage:
None

Job Shift: Day

Job Category:
Accounting

Accounts Payable Specialist

Operations Manager

Non-Exempt

Monday – Friday, 8 AM – 5 PM / 40 hours a week

The Accounts Payable Specialist position is responsible for compiling and maintaining accounts payable records.

• Process expense invoices by charging expenses to accounts and cost centers by analyzing invoice/expense reports and then submit for appropriate approval to process for payment
• Pays employees by receiving and verifying expense reports and requests for prepayments;
• Preparing checks and execute check runs
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Scan processed invoices
• Reports sales taxes by calculating requirements on paid invoices
• Protects organization’s value by keeping information confidential
• Create bank wire templates, set-up wire templates, and verify/release wire in the bank
• Preform Vendor Maintenance
• Issue and replenish petty cash
• Verify and reconcile counter sales drawers and ship tickets
• Prints, obtains signatures and distributes on all accounts payable checks
• Acts as liaison for accounts payable departments between our corporate offices and external branches
• Answers all vendor inquiries
• Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files.
• Assembles and processes overnight shipments to branches.
• Assists in monthly closings
• Performs additional assignments at supervisor’s discretion

• Strong Microsoft Excel, Word, and 10-key-by-touch skills
• Basic accounting principles knowledge
• Organizational, multi-tasking, and prioritizing skills
• Financial Management
• Collaboration Skills
• Ethical Conduct

The Accounts Payable Specialist has no direct supervisory responsibilities.

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

This is a full time position. Days and hours of work are Monday through Friday, 8:00am-5:00pm. The employee must work 40 hours each week to maintain full-time status.

• 2 or more years of Accounts Payable experience
• High School diploma required, college courses in accounting preferred