Accounts Payable Specialist

Job title

Accounts Payable Specialist Reports to Operations Manager Classification Non -Exempt Schedule Monday  – Friday, 8 AM – 5 PM / 40 hours a week Summary/Objective The Accounts Payable Specialist position is responsible for compiling and maintaining accounts payable records.

Essential Functions Process expense invoices by charging expenses to accounts and cost centers by analyzing invoice/expense reports and then submit for appropriate approval to process for payment

Pays employees by receiving and verifying expense reports and requests for prepayments;

Preparing checks and execute check runs Verifies vendor accounts by reconciling monthly statements and related transactions

Scan processed invoices

Reports sales taxes by calculating requirements on paid invoices

Protects organization’s value by keeping information confidential

Create bank wire templates, set-up wire templates, and verify/release wire in the bank Preform Vendor Maintenance Issue and replenish petty cash Verify and reconcile counter sales drawers and ship tickets

Prints, obtains signatures and distributes on all accounts payable checks

Acts as liaison for accounts payable departments between our corporate offices and external branches

Answers all vendor inquiries

Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files.

Assembles and processes overnight shipments to branches.

Assists in monthly closings

Performs additional assignments at supervisor’s discretion

Competencies

Strong Microsoft Excel, Word, and 10-key-by-touch skills

Basic accounting principles knowledge

Organizational, multi-tasking, and prioritizing skills

Financial Management Collaboration Skills Ethical Conduct Supervisory Responsibility The Accounts Payable Specialist has no direct supervisory responsibilities.

Working conditions

Work Environment This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work This is a full time position. Days and hours of work are Monday through Friday, 8:00am-5:00pm. The employee must work 40 hours each week to maintain full-time status.

Education and Experience 2 or more years of Accounts Payable experience

High School diploma required, college courses in accounting preferred
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