More jobs:
HVAC/Electrical Project Manager/Admin
Job in
Deer Park, Harris County, Texas, 77536, USA
Listed on 2026-05-31
Listing for:
ProSource Staffing
Full Time
position Listed on 2026-05-31
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management, Executive Admin/ Personal Assistant
Job Description & How to Apply Below
We are seeking a highly organized and proactive Office Manager / Operations Coordinator to support daily office operations for a growing service-based company. This role is ideal for someone who thrives in a fast-paced environment and has experience managing scheduling, customer communication, invoicing, and office workflows.
Responsibilities- Manage daily office operations and administrative tasks
- Answer incoming calls and coordinate customer communication
- Schedule appointments and dispatch technicians efficiently
- Process invoices, payments, and accounts receivable in Quick Books Online
- Maintain organized records, permits, and operational reports
- Order materials and coordinate with vendors
- Support leadership with calendars, scheduling, and reporting
- Utilize AI tools such as ChatGPT or Gemini to improve efficiency and streamline tasks
- 2+ years of office management, administration, dispatch, or operations experience
- Quick Books Online experience required
- Strong communication and organizational skills
- Experience with Service Titan, Housecall Pro, Jobber, or similar software preferred
- Proficiency with Google Workspace and AI tools
- Bilingual English/Spanish is a plus
- Competitive salary based on experience
- Quarterly bonus opportunities
- PTO and paid holidays
- Health insurance contribution
- Growth and professional development opportunities
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