Office Operations Coordinator

Deer Park, United States | Posted on 06/03/2026

• Oversee day‑to‑day operations of the Houston office to maintain a well‑organized, fully functional workspace.
• Manage office supplies, inventory, and ordering to ensure consistent availability.
• Coordinate office logistics including deliveries, organization, and general upkeep.
• Plan and support team events, meetings, and internal gatherings.
• Serve as the point of contact for office‑related needs to ensure a positive and productive work environment.

• Maintain and track medical stockroom inventory and office supply inventory at headquarters.
• Receive and review supply and equipment orders submitted by the field team.
• Place orders for requested items with approved vendors and suppliers.
• Develop and maintain relationships with vendors and suppliers to support operational and inventory needs.
• Coordinate pricing discussions and negotiate costs with vendors when appropriate.
• Provide internal team with pricing estimates and quotes for client‑specific supply and equipment requests.
• Monitor order requests for accuracy, consistency, and unusual quantities.
• Communicate directly with the field team to clarify or flag questionable requests before processing.
• Ensure inventory requests from field team align with operational needs and company guidelines.
• Coordinate and fulfill client‑specific supply or equipment requests, including preparing and shipping items as needed.
• Coordinate packaging and shipping of supplies and equipment to field staff or job sites.
• Track orders, deliveries, and shipment status to ensure timely fulfillment.
• Maintain organized records of orders, inventory usage, and shipment history.
• Monitor and manage the Inventory Department ticketing system to ensure timely review and fulfillment of requests.
• Order, inspect, and distribute supplies to field teams.
• Fulfill and ship supply orders for all clinics.
• Schedule and manage preventative maintenance for equipment (e.g., LP‑15s).
• Coordinate miscellaneous purchasing and ordering needs related to client support and outreach activities.
• Order materials and supplies for client appreciation events, outreach initiatives, and company‑sponsored activities.
• Help ensure all client‑related orders and materials reflect company standards and professionalism.

• Respond to field staff questions or route them to the appropriate team.
• Lead, coordinate, and participate in employee engagement efforts.
• Support team meetings, updates, and internal communication flow.

The expected salary range for this position is $55,000 – $65,000 depending on experience and qualifications. This position is also eligible for per diem.

• High school diploma or equivalent required;
  Associate's or Bachelor's degree preferred.
• 2+ years of experience in office management, operations coordination, inventory management, purchasing, logistics, or a related role.
• Experience managing inventory, supplies, equipment, or stockroom operations.
• Experience coordinating shipments, deliveries, and order fulfillment.
• Experience working directly with vendors and suppliers, including obtaining quotes and placing orders.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.
• Ability to work independently while collaborating effectively with cross‑functional teams.
• Ability to maintain confidential and sensitive information.
• Ability to lift and move boxes and supplies up to 25 pounds as needed.
• Valid driver's license and reliable transportation.

• Experience supporting field‑based operations, healthcare operations, or multi‑site environments.
• Experience with inventory management, purchasing, or ticketing systems.
• Experience maintaining vendor relationships and coordinating pricing or quotes.
• Experience coordinating employee engagement activities, office events, or internal meetings.
• Experience managing equipment…