Administrative Assistant

Administrative Assistant

The Administrative Assistant will be a vital part of our site operations, providing essential administrative and organizational support in a fast-paced manufacturing or industrial environment. This role is primarily office-based and focuses on ensuring the smooth operation of daily processes through effective document management, purchasing assistance, and the organization of critical procedures and policies.

Key Responsibilities:

• Provide comprehensive administrative support, including managing calendars, handling emails, and coordinating meetings.
• Organize, maintain, and retrieve electronic files, policies, and procedures to ensure efficient and compliant document management (Digital Management Administration/DMA activities).
• Assist in document control and the administration of electronic records, ensuring documents are accurate, up-to-date, and accessible.
• Support purchasing activities by ordering supplies and materials, creating purchase requisitions, and collaborating with procurement as needed.
• Diligently review, cross-check, and manage documentation and purchasing records to guarantee precision and compliance.
• Maintain organized shared files, digital records, and filing systems, supporting both individual and team productivity.
• Communicate professionally with colleagues and vendors, demonstrating strong customer service and relationship-building skills.

Required Skills & Qualifications:

• Proven experience with Microsoft Office Suite, especially:
• Outlook (email and calendar management)
• Word (document creation and editing)
• Basic Excel (data entry and management)
• Exceptional attention to detail and accuracy in managing documents and records.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks.
• Excellent verbal and written communication skills, with a focus on professionalism and clarity.

Preferred Skills:

• Hands-on experience with SAP for purchasing and document control (highly desirable but not required; training available for candidates with strong administrative backgrounds).
• Prior experience in creating purchase requisitions and purchase orders.
• Background in an office-based role supporting a manufacturing or industrial setting.