Administrative Aide

GENERAL

PURPOSE:

Position performs a variety of administrative and semi-skilled tasks for the Parks & Recreation Department.

Position works under the general supervision of the Administrative Supervisor.

• Need some schedule flexibility
• Typical duties will include but not limited to:
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls on multi-line telephones
• Provide basic and accurate information in-person and via phone/email
• Assist guests with questions, program information and rental reservations
• Ensure reception area including desk is tidy and presentable, with all necessary stationery and material (i.e. pens, forms and brochures)
• Retrieve, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Communicate office supply needs and keep inventory of stock
• Perform other clerical receptionist duties such as emailing, filing, photocopying, etc. or even assisting other divisions/departments that need help
• Assist with special events

Education & Experience:

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills