Assistant Manager Accounts Payable

The Assistant Accounts Payable (AP) Lead supports the AP function to ensure vendors are paid accurately and on time. This role reviews and processes invoices, resolves vendor issues, maintains accurate records, and assists in overseeing daily AP workflow. Also supports general accounting tasks tied to department goals and deadlines.

• Maintain professional relationships with vendors and resolve issues.
• Answer inquiries accurately and timely.
• Verify vendor invoices and ensure proper entry.
• Monitor daily AP workflow and follow up on outstanding items.
• Ensure compliance with company policies, procedures, and deadlines.
• Manage daily tasks using company systems in an organized manner.
• Execute daily AP processes accurately and on time.
• Review invoices for proper documentation and approvals prior to payment.
• Verify invoice coding and correct account allocation.
• Track and push approvals to meet one business day turnaround per approver.
• Generate vendor payments on schedule and ensure proper backup.
• Review automatic payments for accuracy, coding, and supporting documentation.
• Prepare and manage recurring monthly expenses.
• Assist with month‑end close and AP reporting.
• Ensure all invoices and transactions are entered within one business day.
• Assist with lien waivers, audit backup, project audits, and reconciliations.
• Support AP Lead with reporting accuracy and process improvements.
• Other duties as assigned.

• Strong knowledge of accounts payable principles, processes, and best practices.
• High attention to detail and accuracy in data entry and reconciliation.
• Strong organizational and time management skills; ability to manage multiple priorities in a fast‑paced environment.
• Effective written and verbal communication skills for interacting with vendors, subcontractors, and internal staff.
• Ability to work both independently and collaboratively in a team environment.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience with accounting and construction management software preferred.

• Bachelor’s degree in Accounting, Finance, or related field;
  Bachelor’s degree preferred.
• Minimum of 4 years’ experience in Accounts Payable, with construction industry experience strongly preferred.
• Familiarity with lien waivers, subcontractor compliance, and retainage processing a plus.
• Experience preparing and filing 1099s preferred.