Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist performs full-cycle accounts payable activities, ensuring accurate and timely processing of high-volume invoices, vendor payments, and related documentation. This role supports month-end closing, maintains thorough records in line with accepted accounting practices, and serves as a key point of contact for vendor inquiries in a growing, industry-leading organization.

Responsibilities

• Perform daily accounts payable functions, including receiving bills, confirming accuracy, coding, entering payables, and processing payments.
• Manage full-cycle accounts payable, from receiving and entering invoices into the system through processing payments, cutting checks, and maintaining accurate vendor records.
• Review all invoices to confirm appropriate documentation and approvals prior to payment.
• Perform three-way matching between vendor invoices, purchase orders, and receiving documents to verify accuracy before processing payments.
• Prioritize invoices based on cash discount opportunities and payment terms to optimize cash flow.
• Process check requests in accordance with established policies and procedures.
• Audit and process credit card bills to ensure accuracy and proper coding.
• Match invoices to checks, obtain required signatures, and distribute checks in a timely and organized manner.
• Maintain and update 1099 vendor tax form information to ensure compliance with reporting requirements.
• Respond promptly and professionally to vendor inquiries, resolving issues and providing payment status updates.
• Reconcile vendor statements, research discrepancies, and correct variances to maintain accurate accounts payable records.
• Assist with month-end closing activities, including preparing journal entries and performing reconciliations related to accounts payable.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.

Essential Skills

• Hands-on experience in accounts payable, including invoice processing and full-cycle payables.
• Proficiency in invoice processing, including coding, data entry, and payment processing.
• Ability to perform three-way matching among vendor invoices, purchase orders, and receiving documents.
• Experience handling high-volume accounts payable, preferably 500 or more invoices per week.
• Strong knowledge of Microsoft Word and Excel for documentation, reporting, and data analysis.
• Ability to reconcile vendor statements and resolve discrepancies accurately and efficiently.
• Strong attention to detail and commitment to maintaining accurate financial records.
• Effective communication skills for responding to vendor inquiries and collaborating with internal stakeholders.

Additional Skills & Qualifications

• Associate degree or comparable college coursework with 2+ years of related experience, or equivalent experience in the field of accounts payable.
• Experience with SAP or another large ERP system is preferred.
• Logistics industry experience is valued and may be considered in place of specific SAP experience.
• Familiarity with 1099 vendor tax form maintenance and reporting requirements.
• Ability to support month-end closing activities through journal entries and reconciliations.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Work Environment

This position operates within a growing organization recognized as a leader in its industry. The Accounts Payable Specialist works in a structured office environment and reports to the Accounts Payable Manager. The role involves regular use of Microsoft Word, Excel, and a large ERP system such as SAP to process a high volume of invoices, typically between 750 and 1000 per week.

The environment emphasizes accuracy, adherence to company policies and accepted accounting practices, and collaboration with finance and other departments to support smooth vendor payment operations.

Job Type & Location

This is a Contract to Hire position based out of Deerfield Beach, FL.

Pay and Benefits

The pay range for this position is $23.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many…