Accounts Payable Specialist

Accounts Payable Specialist Needed In Deerfield Beach

The Accounts Payable Specialist performs full-cycle accounts payable activities, ensuring accurate and timely processing of high-volume invoices, vendor payments, and related documentation. This role supports month-end closing, maintains thorough records in line with accepted accounting practices, and serves as a key point of contact for vendor inquiries in a growing, industry-leading organization.

Responsibilities

• Perform daily accounts payable functions, including receiving bills, confirming accuracy, coding, entering payables, and processing payments.
• Manage full-cycle accounts payable, from receiving and entering invoices into the system through processing payments, cutting checks, and maintaining accurate vendor records.
• Review all invoices to confirm appropriate documentation and approvals prior to payment.
• Perform three-way matching between vendor invoices, purchase orders, and receiving documents to verify accuracy before processing payments.
• Prioritize invoices based on cash discount opportunities and payment terms to optimize cash flow.
• Process check requests in accordance with established policies and procedures.
• Audit and process credit card bills to ensure accuracy and proper coding.
• Match invoices to checks, obtain required signatures, and distribute checks in a timely and organized manner.
• Maintain and update 1099 vendor tax form information to ensure compliance with reporting requirements.
• Respond promptly and professionally to vendor inquiries, resolving issues and providing payment status updates.
• Reconcile vendor statements, research discrepancies, and correct variances to maintain accurate accounts payable records.
• Assist with month-end closing activities, including preparing journal entries and performing reconciliations related to accounts payable.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.

Essential Skills

• Hands-on experience in accounts payable, including invoice processing and full-cycle payables.
• Proficiency in invoice processing, including coding, data entry, and payment processing.
• Ability to perform three-way matching among vendor invoices, purchase orders, and receiving documents.
• Experience handling high-volume accounts payable, preferably 500 or more invoices per week.
• Strong knowledge of Microsoft Word and Excel for documentation, reporting, and data analysis.
• Ability to reconcile vendor statements and resolve discrepancies accurately and efficiently.
• Strong attention to detail and commitment to maintaining accurate financial records.
• Effective communication skills for responding to vendor inquiries and collaborating with internal stakeholders.

Additional Skills & Qualifications

• Associate degree or comparable college coursework with 2+ years of related experience, or equivalent experience in the field of accounts payable.
• Experience with SAP or another large ERP system is preferred.
• Logistics industry experience is valued and may be considered in place of specific SAP experience.
• Familiarity with 1099 vendor tax form maintenance and reporting requirements.
• Ability to support month-end closing activities through journal entries and reconciliations.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Work Environment

This position operates within a growing organization recognized as a leader in its industry. The Accounts Payable Specialist works in a structured office environment and reports to the Accounts Payable Manager. The role involves regular use of Microsoft Word, Excel, and a large ERP system such as SAP to process a high volume of invoices, typically between 750 and 1000 per week.

The…