Facilities Operations Specialist

Overview

The Learning Experience is seeking a highly organized Facilities Operations Specialist to support facilities operations across a portfolio of corporately owned childcare centers nationwide. This role is responsible for managing facility service requests, coordinating vendors, overseeing preventative maintenance programs, and ensuring compliance with operational and safety requirements.

Location: Deerfield Beach, FL

Schedule: Full-Time | Onsite | Monday-Friday

Salary: $55,000 - $65,000

• Facilities Operations and Service Management:
  Manage facility service requests through the Corrigo CMMS platform, ensuring timely response and resolution; monitor daily work orders and coordinate service delivery across multiple childcare centers; prioritize maintenance requests and dispatch internal resources or third-party vendors as needed; maintain accurate records of service history, repairs, inspections, and maintenance activities.
• Vendor Management and Coordination:
  Source, onboard, and manage service providers, contractors, and vendors; maintain vendor documentation including insurance certificates, licensing, W-9 forms, and service agreements; monitor vendor performance, service quality, and response times; negotiate pricing and service agreements to maximize operational efficiency and cost savings.
• Preventative Maintenance and Compliance:
  Coordinate preventative maintenance programs across assigned locations; schedule and track required inspections, including fire safety, alarm systems, and other regulatory requirements; maintain compliance documentation and support audit readiness efforts; ensure facilities meet company standards, safety requirements, and operational expectations.
• Center Openings and Special Projects:
  Support childcare center openings, transitions, renovations, and closures; coordinate vendors, inspections, equipment deliveries, and project-related logistics; partner with center leadership and internal departments to ensure project timelines are met.
• Administrative and Financial Support:
  Review vendor invoices for accuracy and assist with payment processing; track maintenance expenses and support budget management efforts; provide administrative and reception support as needed.

• 2+ years of experience in facilities operations, facilities coordination, maintenance administration, property management, or related field
• Experience supporting multiple locations or service providers preferred
• Familiarity with CMMS, facilities management, or work order systems;
  Corrigo experience strongly preferred
• Experience managing vendors, contracts, and compliance documentation
• Strong organizational, communication, and problem-solving skills
• Ability to prioritize multiple projects and deadlines in a fast-paced environment
• Proficiency with Microsoft Office, including Excel and Outlook
• Professional phone and customer service skills
• Experience in childcare, education, hospitality, retail, healthcare, or multi-site environments is a plus

• Opportunity to support a growing national organization
• Collaborative and team-oriented environment
• Exposure to facilities operations, vendor management, and compliance initiatives
• Professional growth and advancement opportunities
• Mission-driven organization dedicated to providing exceptional learning environments for children

Compensation: $55,000.00 - $65,000.00 per year