Project Administrative Assistant – Electrical

Responsibilities

• Submitting permit applications and ensuring proper follow-up
• Tracking jobsite personnel documentation and background check requirements
• Maintaining up-to-date contact lists (project managers, foremen, stakeholders)
• Managing technical documentation (RFIs, submittals, drawings, revisions, technical changes)
• Following up on equipment and material rentals
• Preparing purchase orders and letters of intent
• Processing daily reports from superintendents/foremen (delivery slips, work orders, filing, and distribution)
• Sending invoices to clients
• Opening and maintaining project files in internal systems
• Assisting project managers during project startup
• Supporting project managers with preparation, submission, and follow-up of administrative and technical documents
• Document control and filing
• Invoice validation
• General coordination tasks
• Preparing bid submission documents
• Submitting bids on various platforms
• Following up with General Contractors regarding bid results
• Issuing purchase orders to suppliers
• Performing other related tasks required to support the project team

• Highly organized with strong attention to detail
• Strong ability to structure and manage workload independently
• Proactive, reliable, and solution-oriented
• Comfortable working with multiple deadlines and priorities
• Good communication skills (written and verbal)
• Proficiency with Microsoft Office (Excel, Outlook, Teams)
• Experience in construction, administration, or project support is an asset
• Motivated, willing to learn, and ready to grow