Office Manager

Office Manager

We are looking for an organized Office Manager to support daily administrative and financial operations for a busy team in Florida. This position is ideal for someone who can keep the office running smoothly while handling payroll-related coordination, and vendor payments. The role offers the opportunity to contribute across office administration, accounts payable activities, and employee support in a hands-on environment.

Responsibilities:

• Oversee day-to-day office operations to ensure an efficient and well-organized workplace for a staff of approximately 25 to 30 employees.
• Prepare and manage certified payroll documentation while helping maintain compliance with applicable federal wage requirements.
• Process and track payments for equipment and crane rental vendors with accuracy and timeliness.
• Coordinate insurance-related documentation and respond to requests for certificates or supporting records as needed.
• Manage company credit card activity across multiple accounts, including reviewing charges, tracking monthly spend, and maintaining accurate records.
• Support accounts payable tasks by organizing invoices, verifying details, and assisting with payment processing.
• Maintain office supply inventory, place orders when needed, and ensure essential materials are available for daily operations.
• Provide receptionist and administrative support by greeting visitors, handling calls, and assisting with general office communications.
• Use Microsoft Office tools to prepare documents, maintain records, and support reporting and administrative workflows.