Executive Assistant

Description

We are looking for an Executive Assistant to support day-to-day administrative operations for leadership in Florida. This position requires someone who can keep schedules organized, coordinate travel plans, and maintain accurate documentation in a fast-paced environment. The ideal candidate is highly detail-oriented, communicates clearly, and can manage multiple priorities while supporting project deadlines.

Responsibilities:

- Oversee the Director's schedule and coordinate multiple project calendars to keep meetings, deadlines, and priorities aligned.

- Arrange business travel by booking itineraries, confirming reservations, and ensuring plans are communicated clearly to all involved parties.

- Organize meetings by preparing schedules, confirming attendance, and supporting smooth execution of executive appointments.

- Maintain inventory records using spreadsheets and keep information updated for tracking and reporting purposes.

- Upload and organize business documents within designated software platforms to ensure records remain accessible and accurate.

- Manage incoming calls through a multi-line phone system while providing clear, courteous communication.

- Support administrative activities that help leadership stay organized and responsive in a deadline-driven setting.

Requirements - Demonstrated experience supporting executives or senior leadership in an administrative capacity.

- Strong proficiency with Microsoft Office, including Outlook for scheduling and calendar coordination.

- Ability to manage complex calendars and balance competing deadlines across multiple projects.

- Experience coordinating travel arrangements, including booking and itinerary management.

- Comfortable maintaining spreadsheets and handling detailed administrative records.

- Strong phone etiquette and confidence using multi-line phone systems.

- Strong organizational skills with a high level of accuracy and attention to detail. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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