Production Coordinator

• Employee Type: FT Exempt
• Required Degree:
  High School
• Manage Others:
  No

Wilen is driven by industry-leading agency services and cutting-edge direct mail production. We provide strategic direct marketing solutions for national brands, leveraging innovative variable data technology to turn concepts into finished digital and physical products, all in one seamless process.

• Submit schedule requests based on desired in-home (or mail) dates from client/account teams.
• Confirm schedules and generate job numbers based on information from client/account teams.
• Place milestone material orders based on client confirmation.
• Place special orders related to jobs via milestones and send special order requests to manufacturing.
• Review PHQ routes checking for codes, bleed/no bleed, and capabilities.
• Assist and support account team in any stage of the job lifecycle.
• Draw templates, establish workflows, create VDP notes, and meet with manufacturing for approvals (including internal template and VDP note approvals).
• Review and approve jobs posting to press, including Final Approvals requests.
• Process W2 and server project documents and distribute job instructions to manufacturing.
• Review and approve proofs and mockups.
• Assist and support manufacturing in any stage of the job lifecycle.
• Plan, prepare, and process VDP notes for Test, R&D, and Special Projects.
• Follow up with Manufacturing to gain feedback on projects and tests.
• Perform other duties as requested.

• Minimum 3 years of experience in the printing and/or mailing industry, with relevant experience in a fast-paced environment.
• Meticulous attention to detail with exceptional follow‑up and time‑management skills.
• Proactive self‑starter with project management and organizational skills.
• Ability to evaluate press layouts.
• Knowledge of the principles and practices associated with printing or mailing.
• Knowledge of USPS guidelines.
• Excellent listening and comprehension skills.
• Excellent verbal and written communication skills.

Employees may be required to work beyond standard hours to meet client deadlines.

This job description is subject to change from time to time at the Company’s discretion.

We are an equal opportunity employer and a drug‑free workplace. E‑Verify.

Wilen offers a variety of benefits to eligible employees, including health insurance coverage (Medical, Dental, Vision), paid holiday, paid time off (PTO), 401(k), and many others.