Referral Coordinator

At Claremedica, exceptional is the standard.

Driven by our purpose to enhance the lives of the seniors in the communities where we have the privilege to work, live, and play, the Claremedica team is comprised of the brightest and best in their fields of expertise. From clinical excellence to unparalleled administrative support and beyond, we’re working together to help seniors live happier, healthier, fuller lives.

That kind of teamwork and passion for excelling can only exist in a workplace that fosters employees’ growth and wellness and where their full potential and value are realized. At Claremedica, we’re excited about great people like you. We’re even more excited to support you with the resources, training, benefits, competitive compensation, and more to help you thrive and succeed in our communities.

Opportunity awaits – welcome to Claremedica.

ESSENTIAL FUNCTIONS The primary duty of a Referral Coordinator is working with patients to arrange and schedule referral appointments. Depending on the office, this can include providing patients with referrals to other care providers, managing incoming patient referrals, or both. Referral Coordinators set appointments, send reminders, and provide patients with information about referral appointments.

DUTIES AND RESPONSIBILITIES Schedules, solves problems, communicates, and coordinates referral appointments with outside specialists upon receipt of the Referral Order from designated Claremedica Provider.

Maintains a current working knowledge of all health plan carrier requirements for referral request authorizations and approval requirements.

Provide excellent service and attention to customers when face-to-face or through phone conversations.

Schedule initial and follow up appointments for specialist and imaging facilities.

Maintain ongoing tracking and appropriate documentation on referrals to promote team awareness and ensure patient safety.

Assemble information concerning patient's clinical background and referral needs.

Per referral guidelines, provide appropriate clinical information to specialists.

Contact review organizations and insurance companies to ensure prior approval requirements are met.

Present necessary medical information such as history, diagnosis, and prognosis. Provide specific medical information to financial services to maximize reimbursement to the hospital and physicians, including requesting medical records as needed.

Review details and expectations about the referral with patients.

Assist patients in problem solving potential issues related to the health care system, financial or social barriers (e.g., request interpreters as appropriate, transportation services or prescription assistance).Be the system navigator and point of contact for patients and families, with patients and families having direct access for asking questions and raising concerns. May assume advocate role on the patient's behalf with the carrier to ensure approval of the necessary supplies/services for the patient in a timely fashion.

Identify and utilize cultural and community resources. Establish and maintain relationships with identified service providers.

Ensure that referrals are addressed in a timely manner.

Remind patients of scheduled appointments via mail or phone.

Misc. administrative tasks as required by the Referral Management Supervisor.

SUPERVISORY RESPONSIBILITIES This position does not have supervisory responsibilities.

QUALIFICATIONS/REQUIREMENTS High school diploma, GED or equivalent experience required.

Minimum of 1 year of experience processing referrals, as an MA or other clinical/front desk experience preferred.

Educated on and compliant with HIPAA regulations; maintains strict confidentiality of client information.

Exceptional oral and…