Accounts Payable Manager

Responsibilities

• Manage and supervise the Accounts Payable team, including hiring, training, performance management, and professional development.
• Oversee invoice intake, coding, approval workflows, and payment processing for vendors, subcontractors, and consultants.
• Ensure compliance with state and federal lien laws, subcontractor insurance requirements, and contract terms.
• Review vendor statements, reconcile discrepancies, and resolve payment issues in coordination with project managers and vendors.
• Prepare weekly cash requirement reports, recommend payment schedules, and manage cash flow for AP obligations.
• Oversee subcontractor payments, retainage processing, lien waiver collection, and compliance documentation.
• Maintain accurate and complete records in accordance with company policy, GAAP, and audit requirements.
• Assist with month-end and year-end close processes, including AP accruals, reconciliations, and reporting.
• Provide documentation and support for internal and external audits.
• Develop, implement, and maintain accounts payable policies, procedures, and internal controls.
• Identify and recommend process improvements and automation to increase efficiency and accuracy.
• Collaborate with Finance leadership on strategic planning related to AP operations and vendor management.

• Strong knowledge of accounts payable processes, construction accounting, and lien law compliance.
• Proven leadership and supervisory skills with the ability to coach, mentor, and develop staff.
• Excellent organizational, analytical, and problem-solving skills.
• Strong interpersonal and communication skills, with the ability to interact effectively across departments and with external partners.
• High attention to detail, accuracy, and confidentiality.
• Proficiency in Microsoft Office Suite, particularly Excel; experience with accounting and construction management software (e.g., Procore, Sage, Viewpoint) preferred.

• Bachelor’s degree in Accounting, Finance, or Business Administration (preferred).
• Minimum of 5 years progressive experience in Accounts Payable, with at least 2 years in a supervisory or management role.
• Experience in the construction industry strongly preferred.
• Demonstrated experience with lien waivers, subcontractor compliance, and retainage.
• Familiarity with GAAP and audit practices.