Administrative Coordinator

Administrative Coordinator – U.S. Rare Disease

The Administrative Coordinator provides complex administrative and operational support to the General Manager of Ultra‑Rare Medicines within the U.S. Rare Disease Business Unit.

• Executive Support:
  • Manage multiple calendars and email distribution lists.
  • Coordinate domestic and international travel, prepare expense reports, and ensure compliance with travel policies.
  • Organize end‑to‑end meeting logistics including scheduling, room reservations, catering, technology setup, agenda preparation, and action‑item tracking.
  • Partner with marketing/sales planning teams on all‑staff and sales meetings to ensure smooth technical execution.
• Communication & Coordination:
  • Prepare materials for internal meetings, business reviews, and team engagements.
  • Proofread and format communications, presentations, and documents.
  • Liaise with cross‑functional partners, executive assistants, and global teams.
  • Maintain regular communication with stakeholders, manage follow‑ups, and flag action items; disseminate large communications such as organizational announcements and sales/marketing communications.
• Administration Excellence:
  • Support team culture initiatives such as on‑site meetings.
  • Assist marketing with vendor contracting, purchase orders, congress support, and basic MAC submissions.
  • Provide support for cross‑functional initiatives and special projects.
  • Continuously test and recommend new technology or productivity tools to improve operations.

Basic Qualifications:

• Associate’s degree and 2 years of administrative experience, or
• 2 years in a technical school setting with hands‑on experience, or
• High school diploma/GED and 4 years of administrative experience.

Preferred Qualifications:

• 5+ years of experience in an administrative support role.
• Strong knowledge of technology, including Outlook, Excel, PowerPoint, and AI tools such as ChatGPT.
• Knowledge of SAP, Webex, MS Teams, SharePoint, and Concur.
• Strategic problem‑solving skills and proactive anticipation of logistical solutions.
• Ability to work in a fast‑moving, results‑oriented environment.
• Strong cross‑functional partnership and communication across multiple team members.
• Discretion in handling proprietary or confidential information.
• Solution‑oriented, can‑do attitude; calm under pressure.
• Willingness to travel (~10%).

The role includes a competitive total rewards package comprising:

• Health, dental, vision, life, and disability insurance; flexible spending accounts.
• Retirement and savings plan with generous company contributions.
• Annual bonus program and, for field sales, a sales‑based incentive plan.
• Stock‑based long‑term incentives.
• Time‑off plans and flexible work models where possible.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Please contact us to request accommodation.