Accounting & Administrative Specialist Compliance

Overview

Position: Accounting & Administrative Specialist

Location: DeForest, WI

Company: Wisconsin Laborers' District Council

Status: Full-Time | Onsite | DeForest, WI |

Hours:

7:30 AM – 4:00 PM

We are seeking a highly motivated Accounting & Administrative Specialist to join a small office in DeForest, WI. This position plays a critical role in supporting union members, contractors, and internal operations.

This hands-on role combines accounting, administrative support, and member services in a fast-paced environment. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining strong communication and adaptability.

The role offers a clear long-term growth path toward Office Manager responsibilities as part of a planned succession.

• Manage accounts payable/receivable, bank transactions, and related activity using Quick Books
• Assist with payroll-related processes, including tax filings and wage rate calculations based on collective bargaining agreements
• Maintain and update member records in a union tracking system
• Support daily communication with union members, families, and contractors via phone and email
• Track political spending and assist with campaign finance reporting (State Ethics Commission)
• Assist with affiliated fund contributions, scholarships, and charitable foundation payments
• Provide general office support, including vendor coordination, filing, and administrative organization

• High school diploma required; additional education in accounting or business preferred
• 3+ years of administrative, accounting, or office support experience
• Strong Quick Books and bookkeeping experience
• Proficiency in Microsoft Office Suite (especially Excel) and comfort learning new systems (CRM or membership databases preferred)
• Strong written and verbal communication skills
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Experience in construction, union, or labor environments strongly preferred

• Onsite role (no remote work)
• Small office team of 4 employees
• Fast-paced, collaborative environment
• Standard hours: 7:30 AM – 4:00 PM, Monday–Friday

Starting salary for this role is $65,000+, depending on experience.

Health, dental, and vision insurance

Pension plan (Provided through the Wisconsin Laborers’ Health and Pension Plan)

The Wisconsin Laborers’ District Council (WLDC) represents over 10,000 construction craft laborers across Wisconsin and is part of the Laborers’ International Union of North America (LIUNA). WLDC is committed to the principle of equal employment opportunity regardless of race, color, gender, age, sexual orientation, religion, disability, veteran status, or national origin and abides by state regulations and federal laws.