Purchasing Administrative Assistant - Fire Protection

Job Posting

Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio, Hooper provides a wide range of services to support commercial and residential clients. Hooper provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage.

We are seeking a detail-oriented Purchasing Administrative Assistant to support our Shop Manager in streamlining procurement and administrative operations. This role will be responsible for sourcing and purchasing materials for the Fire Protection department, obtaining vendor estimates, and maintaining accurate records of orders and inventory.

The ideal candidate will coordinate delivery schedules, manage tool purchasing and tracking, and ensure efficient material flow to support shop operations. Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment are essential for success in this position.

• Request and obtain estimates from vendors for materials required by the Fire Protection shop.
• Purchase materials and supplies in accordance with project specifications and budget requirements.
• Track and monitor order status from placement through delivery to ensure timely receipt.
• Log and document all received materials in inventory management system.
• Schedule and coordinate material deliveries with vendors and internal teams.
• Manage tool purchasing process, including vendor selection and cost comparison.
• Maintain comprehensive tracking system for all tools and equipment acquisitions.
• Performs other duties and responsibilities as assigned.

• Strong mechanical aptitude with basic math skills; high school diploma or GED required.
• Experience working in a shop environment or related field preferred.
• Prior forklift experience preferred.
• Knowledge of inventory management procedures.
• Excellent organizational and communication skills, both verbal and written.
• Proficiency in basic computer skills required.
• Ability to work in a team environment and maintain positive relationships with colleagues and vendors.

Hooper is an equal opportunity/affirmative action employer, considering candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, or any other status protected by applicable local, state, or federal law.