Associate Athletic Director​/Director of Convocation Center

The individual in this position is responsible for managing events and part-time event staff including security and parking. This includes scheduling staff and coordinating arrangements for events, group meetings, and conventions for the Convocation Center at Northern Illinois University. Excellent judgment must be used for all decisions made by this individual. This individual will also be an influence in the greater DeKalb area.

They are responsible for all physical arrangements incidental to public functions. He/she will perform their duties with minimal supervision. This position will directly manage 3-4 full-time Events Administrators, 2-3 graduate assistants, and 100-200 part-time event staff.

• Convocation Center Oversight – 35%
  • Day to day oversight of the Convocation Center to include supervisory oversight of four full-time professional staff positions.
  • Conducts regular meetings with each direct report, assesses and monitor progress, and creates a cohesive team that effectively administers the department’s operations and initiatives. This includes an evaluation of the organization’s efficiencies and effectiveness and making organizational changes for improvement.
  • Conducts regularly scheduled staff meetings.
  • Provides mentorship, training, and annual evaluations accordingly.
  • Directs oversight of all students/extra help employment to ensure training for customer service and risk management at all events.
  • Supervises the coordination of Media Services for video shoots during the sports season.
• Leadership, Representation, & General Administration – 20%
  • Serves as a Department Head within Intercollegiate Athletics attending Department Head meetings, presenting at Athletics Town Hall upon request, and providing recommendations to upper management accordingly.
  • Participates on University committees as requested/required.
  • Provides leadership, developing strategic and operational short and long-term plans to effectively administer the day-to-day oversight of the Convocation Cener. This includes the development and implementation of department and administrative policies and procedures.
  • Ensures safety of all Convocation Center patrons to include policy review/updates, working with Senior Administration to minimize risk management at all events held within the Center.
  • Monitors business procedures for compliance with University and Department policies and procedures;
    Ensures cash handling operations are consistent with Internal Auditor’s recommendations.
• Budget & Event Responsibilities – 15%
  • Conducts facility tours with clients.
  • Consults with finance department to review billing for events and assists in the collection of final payments.
  • Serves as a liaison between client and director regarding contracts and event services.
  • Regularly reviews fees and conducts market analysis.
  • Obtains or monitors the acquisition of necessary permits, licenses, and insurance to conduct events and meetings.
• Revenue Generation & Strategic Plan – 15%
  • Oversees Convocation Center revenue generation initiatives to include partnership with
    
    NIUAthletics Development unit, reviewing and implementing new revenue generation ideas as determined appropriate and in consultation with senior administration.
  • Coordinates and implements
    
    NIUAthletics Strategic Plan pillars accordingly and as required/requested by senior administration.
  • Oversees all marketing initiatives within Convocation Center to ensure promotion of events and reviews contracts accordingly to ensure
    
    ROIis positive for all events, whether financial or community awareness based.
  • Determines and authorizes costs for event related services.
• Policies & Procedures – 10%
  • Develops, updates, and implements instructions and maintains policies and procedures for handling emergency situations involving the safety of large crowds of people and physical facilities.
  • Serves as liaison for any medical or police needs.
  • Coordinates Emergency plans in all security areas which included physical security surveys as well as lighting surveys.
  • Creates and maintains four athletic team operational facility manuals.
• Other Related Duties – 5%
  • Performs other related duties assigned.