Storekeeper II

Storekeeper II

The employee in this position is responsible for the preparation and completion of receiving, storing, issuing, recording, returning, and security of all commodities and materials in Central Receiving, Central Stores and the Materials Distribution Center (MDC). Individual must process receipts promptly for either warehouse storage or immediate re-delivery. Work requires the use of initiative and judgment in cooperating with vendors, repair technicians, trades, and other personnel to provide a timely flow of all commodities and services in accordance with the needs of the university.

Order Processing Fills orders received from university departments and trades

Promptly processes order forms for entry into the billing charge-back system; pack and label filled orders for pick-up or re-delivery on campus by others

Checks stock against shipping authorizations for agreement as to quantities, descriptions, sizes, conditions, and conformation to purchase order

Issues stock as requested on requisitions by checking items against stock levels on hand, suggesting substitutes, and noting quantities issued on requisitions

Issues stock as requested on theMDCrequisition cards by checking items against stock levels on hand, suggesting substitutes, noting quantities issued on the requisition record and obtaining appropriate signatures on special project orders

Receiving Shipments Assists in the receipt, unpacking, storage, sorting and delivery of materials shipped to the university

Receives and unload incoming orders from vendors or contract carriers and process orders for warehousing or re-delivery after checking for visible damage and compliance with specifications such as count, grade, weight, and pack Maintains records of receipts, dates when items are received and records of issuance to trades or departments

Addresses all delivery issues and works with Central Stores Manager to resolve problems.

Unpacks, inspects, and returns defective, excessive, broken or incorrect items

Performs all shipping functions to insure items are shipped according to carrier specifications.

Assists customers with tracking/finding where freight is located

Assists with managing warehouse space

Selects, determines, and applies store keeping guidelines, procedures, and methods without specific interpretations from supervisors

Records documents in the work order system, listing data such as the contractor, the purchase order number, and the date received

Referral and Suggestion Refers situations involving major deviations from established methods to the Manager and make recommendations suggesting a course of action to be taken

Makes suggestions concerning the alignment of services to operating requirements such as recommending the supervisor establish a blanket order with a new vendor as an alternate source for stock and special project items

Prepares special reports as required by the Central Stores Manager Seeks advice of Physical Plant trades personnel to ensure compliance with purchase order for regular stock items and special projects and demonstrate the ability to adapt store keeping methods to the handling of items, locating reference sources, and providing solutions to problems presented

Solves problems with the cooperation of the appropriate Physical Plant trades that requires looking for data in technical catalogs and publications to determine substitution interchange, and compliance with specifications

Maintains a library of vendor and manufacturer publications, both out-of-date and current, and have contact time with vendors via phone, fax, and e-mail.

Follow-ups with vendors to assure that resale stock is delivered on time and as specified, noting and resolving any discrepancies or variations

Warehousing

Performs warehousing tasks, independently, in connection with checking and tallying special and/or technical items of supply purchased for each shop Stocking items that require special treatment because they deviate from established store keeping methods

Knowledgeable of stock characterized by the susceptibility to spontaneous combustion, toxicity, fragility, rapid deterioration, contamination, or ease of physical damage

Reporting

Prepares necessary reports as needed or required. MaintainSDSbook

Performs customer service related duties such as serving walk-in customers, answering phones for the main office or email correspondence

Assists university customers with emergency orders for resale stock, and secure all paperwork and authorizations before releasing any stock

Other related office duties

Reads and interpret work order reports used for stock and inventory record maintenance and reorder stock when required

Exercises judgment in estimating amounts of supplies needed for replenishment through the use of these reports, and daily observations of unusual quantities of items issued

Manages business archives area and ensure all boxes are stored and logged properly

Performs necessary housekeeping tasks as assigned, including but not limited to sweeping,…