Storekeeper II

Position Summary

The employee in this position is responsible for the preparation and completion of receiving, storing, issuing, recording, returning, and security of all commodities and materials in Central Receiving, Central Stores and the Materials Distribution Center (MDC). The role requires prompt processing of receipts for either warehouse storage or immediate re-delivery, and involves coordinating with vendors, repair technicians, trades, and other personnel to ensure a timely flow of all commodities and services in accordance with the needs of the university.

Northern Illinois University is a world‑class, research‑focused public institution that attracts students from across Illinois, the country and the world. NIU’s vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach. Our mission is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world.

• Fills orders received from university departments and trades.
• Processes order forms for entry into the billing charge‑back system; packs and labels filled orders for pick‑up or re‑delivery on campus.
• Checks stock against shipping authorizations for agreement as to quantities, descriptions, sizes, conditions, and conformance to purchase order.
• Issues stock as requested on requisitions, checking items against stock levels on hand, suggesting substitutes, and noting quantities issued.
• Issues stock as requested on MDC requisition cards, obtaining appropriate signatures on special project orders.

• Assists in receipt, unpacking, storage, sorting and delivery of materials shipped to the university.
• Receives and unloads incoming orders from vendors or contract carriers and processes orders for warehousing or re‑delivery after checking for visible damage and compliance with specifications such as count, grade, weight, and pack.
• Maintains records of receipts and dates when items are received and records of issuance to trades or departments.
• Addresses all delivery issues and works with Central Stores Manager to resolve problems.
• Unpacks, inspects, and returns defective, excessive, broken or incorrect items.
• Performs all shipping functions to insure items are shipped according to carrier specifications.
• Assists customers with tracking/finding freight.
• Assists with managing warehouse space.
• Selects, determines, and applies store‑keeping guidelines, procedures, and methods without specific interpretations from supervisors.
• Records documents in the work order system, listing data such as contractor, purchase order number, and date received.

• Refers situations involving major deviations from established methods to the Manager and makes recommendations for action.
• Suggests alignment of services to operating requirements, such as recommending blanket orders with new vendors.
• Prepares special reports as required by the Central Stores Manager.
• Seeks advice of Physical Plant trades personnel to ensure compliance with purchase order for regular stock items and special projects.
• Solves problems with the cooperation of appropriate Physical Plant trades, searching technical catalogs to determine substitutions or compliance.
• Mants a library of vendor and manufacturer publications and maintains contact time with vendors via phone, fax, and e‑mail.
• Follow‑ups with vendors to assure timely delivery of resale stock and resolves discrepancies or variations.

• Performs warehousing tasks in connection with checking and tallying special and technical items of supply purchased for each shop.
• Stocks items that require special treatment because they deviate from established store‑keeping methods.
• Is knowledgeable of stock characterized by susceptibility to spontaneous combustion, toxicity, fragility, rapid deterioration, contamination, or ease of physical damage.

• Prepares necessary reports as…