HR Leave Administrator

Leave Administrator

Work under general supervision to facilitate the district leave (FMLA, TDL, CSLB, ADA) and workers' compensation program according to established policies, rules, and regulation. Process and provide timely notification and communication to employees and supervisors regarding leaves, absences, workers' compensation, and unemployment inquiry claims.

Education/Certification

• High school diploma/GED
• Minimum 60 college level hours preferred
• Candidates must have a satisfactory outcome of a fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee.

Required Experience

• Three (3) years experience in Human Resources
• Previous experience working with leave and worker's compensation regulations.

Knowledge/Skills

• Knowledge of administration of leave, FMLA,TDL,CSLB, ADA, unemployment and workers' compensation programs and applicable laws
• Skilled in data entry, word processing, spreadsheets, and file maintenance
• Ability to quickly learn and operate in multiple employee management systems and function efficiently
• Knowledge of computer software and data management systems
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Effective oral and written communication skills, excellent interpersonal skills
• Ability to handle sensitive and confidential situations/documentation and maintain a high level of confidentiality

Professionalism

The Educators' Code of Ethics is set forth in the Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.

• Rule §247.1 Purpose and Scope;
  Definitions
• Rule §247.2 Code of Ethics and Standard Practices for Texas Educators

Leave Management

The leave administrator manages administrative functions responsibly through activities such as the following:

• Process all long-term absences according to established guidelines including determining eligibility for various leave programs (e.g., family medical leave and temporary disability leave) and providing employees with appropriate and timely notice.
• Counsel with employees and supervisors concerning leave benefits and provide employees with accurate information related to absences such as deductions from pay, medical certification requirements, return-to-work dates, and fitness-for-duty requirements.
• Work cooperatively with payroll department staff to process and coordinate all employee leaves and absences, including those relating to workers' compensation claims.
• Assist with employee orientations and present information on leave benefits.
• Receive and process electronic accident reports and workers' compensation claims. File all insurance forms and Texas Department of Insurance, Workers' Compensation Division (DWC) reports including wage statements, first report of injury, supplement report, and job information in a timely manner.
• Establish and maintain contact with injured employees and provide assistance with claims and obtaining health care as appropriate.
• Communicate with workers' compensation insurance carriers, doctors, nurses, campuses, and health care providers to enable appropriate processing of claims.
• Work closely with campus and department secretaries, supervisors, and administrators to facilitate reporting work-related illnesses and injuries.
• Work with the benefits coordinator on matters relating to insurance benefits.
• Prepare and assist with DWC conferences and hearings for the district.
• Review and respond to all unemployment claims. Serve as district representative for Texas Workforce Commission (TWC) and Texas Department of Insurance, Division of Workers' Compensation (DWC) hearings. Adjust claims or work in defense and settlement of claims against the district.
• Facilitate and coordinate the Catastrophic Sick Leave Bank (CSLB) committee.

Data Management

The leave administrator assists with fostering analytical and collaborative environment activities such as the following:

• Prepare statistical reports regarding leave, workers' compensation, unemployment inquiries, etc.
• Enter and accurately maintain data in multiple employee management systems.
• Compile reports and data as needed by departments, and administrators.
• Compile, maintain, and file all physical and computerized reports, records, and other documents.

Communication and Community Relations

The leave administrator promotes a positive tone for department or community relations through activities such as the following:

• Provide phone coverage for main line Human Resources calls and walk-in assistance.
• Greet visitors and employees with professionalism and courtesy.
• Use effective communication skills, both oral and written.
• Interpret district and department policies, and procedures in formulating responses for the general public.
• Compose responses regarding administrative matters and department procedures based on knowledge of department…