Administrative​/Non-Instruct

Job Description

POSITION GOAL

To provide the finance functions for the Volusia County Schools.

• Assist with coordinating and processing weekly accounts payable check cycles – including ACH Payments for payroll vendors each pay period.
• Assist with coordinating downloading of subsidiary systems into Oracle’s accounts payable system.
• Assist with coordinating month end closings for Payables.
• Assist with processing and distributing various accounts payable, internal control, and daily operational reports.
• Assist with issuing any on-demand payments and voids.
• Assist in reconciling the district’s school food service and extended day bank accounts.

• Order deposit slips and stamps for school food service and extended day.
• Assist in reconciling the district’s school food service and extended day bank accounts.
• Process journal entries.
• Record revenue received into Oracle. Prepare bank deposits.
• Invoice for student nutrition services and extended day for indirect costs.
• Responsible for adding and replacing users, account profiles for County Budget Pcard transactions.

• Supervise internal accounts and oversee the Centralized Bookkeeping program.
• Assist in creating an updating Internal Accounts policies and procedures.
• Bookkeeper support for schools.
• Responsible for adding and replacing users, account profiles for internal account Pcard transactions.
• Review internal account bank reconciliations.
• Perform other related duties as assigned by the Finance Director.

* Denotes essential job function/ADA

Position Code:

Site: DAC - Deland

Hours:

8

Months: 12

• Associate degree in Business Administration or a combination of relevant education and/or work experience.
• Five (5) years experience in public school finance.
• Computer experience with finance applications.

• Knowledge of accounting practices and procedures.
• Ability to establish and maintain cooperative relationships with all school board personnel, federal and state auditors, other governmental entities, business partners and the public.
• Skill in the use of all program software and office equipment for efficient record keeping.
• Ability to exercise sound judgment in handling problem situations.
• Ability to organize and prioritize a varied workload.
• Ability to use computer software commonly used in an office environment.
• Strong mathematical skills.
• Ability to function productively with minimum supervision.
• Ability to work effectively and cooperatively with others and communicate effectively.

REPORTS TO Finance Director

$48,015 to $55,103

If you’re applying for a transfer position that requires an addendum, complete the General Application and the required addendum listed at the bottom of the job board page.