Police Records Clerk

City of DeLand Job Description POLICE RECORDS CLERK I

Dept:
Police - 1226
Exempt:
No

Reports to:

Police Administrative Manager

Hours:

40 per week
Hourly Wage: $18.47

This position performs clerical skills in the preparation and maintenance of Police Department records, including confidential material. The employee reports to Police Records Supervisor.

• Enter arrest records, documents, and reports into the computer.
• Process offense reports.
• Prepare uniform crime reports, traffic citations, notices to appear, parking permits, burglar alarm permits, and taxi permits.
• Separate and post warning tickets, and prepare citation tickets.
• Prepare, distribute, and file arrest packages.
• Process fingerprint cards.
• Make records checks.
• Correct accident reports.
• Maintain activity log.
• Process infraction tickets.
• Balance petty cash daily.
• Answer inquiries.
• Input police reports for UC purposes into the computer.
• Access, input and retrieve data from a computer.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or GED is required. Some office clerical experience with the use of a computer is required. Any equivalent certification of education, experience and training may be used as a substitute for minimum requirements. Prior Police or records experience preferred.

The applicant must have the ability to deal with the general public in a professional, courteous manner.

The applicant must have the ability to answer questions and resolve problem situations or refer to appropriate office. The applicant must have the ability to follow check lists and recognize different types of required exhibits and plans. The applicant must be able to comprehend instructions, reports, citations, notices, records, and applications.

• Ability to access input and retrieve data from a computer.
• Good knowledge of English grammar and spelling.
• Ability to communicate both orally and in writing.
• Knowledge of computer access, input and retrieval.
• Ability to type accurately 45 words a minute.
• Understanding of the Florida Public Records Law.

While performing the duties of this job, the employee is regularly required to sit for long periods of time performing repetitive functions. The employee must be able to access file cabinets for filing and retrieve data. The employee must have the ability to sit at a desk and view a screen for extended periods of time.

15-45 Pounds

Office/Sedentary Work/Outside in Various Weather Conditions

20/20 or Corrected to 20/100

Normal Noise Levels for Office Environment

* Class Descriptions are not intended to be restrictive. The use of (or absence of) a particular illustration of duties shall not be held to exclude or limit the authority of a Department Head to assign other duties which are similar and related to work.