Admin/Confidential/Exec Secretary
Job in
DeLand, Volusia County, Florida, 32720, USA
Listing for:
Focus School Software, LLC
Full Time
position
Listed on 2026-07-30
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Education Administration, Virtual Assistant/ Remote Admin, Business Administration
Salary/Wage Range or Industry Benchmark: 48015 - 55103 USD Yearly
USD
48015.00
55103.00
YEAR
Job Description & How to Apply Below
Job Posting Title Admin/Confidential/Exec Secretary
Facility HIGH CURRICULUM & INSTRUCTION
Location DeLand, FL
Category Administrative Support Workers
Classification 02-Administrative/Non-Instruct
Posting Number D2200288
Date Posted 07/22/2026
Closing Date 12/18/2026
Job Description POSITION GOAL
To provide professional office and support services to the Assistant Superintendent(s) for Volusia County Schools.
Communicate effectively with parents and other community members, principals, district and school level personnel.Plan, assign, coordinate and monitor projects of data collection and compilation and prepare semi-technical reports on various projects.Schedule appointments and meetings and maintain the calendar of the Area Superintendent.Research and answer questions and concerns of the public, principals, employees, Board members, parents, other educational agencies, and specific state/federal agencies.Compose a variety of correspondence from incoming mail, instructions or notes, or compose replies based on previous experience with the instant subject and the school district.Advise and maintain an extensive and accurate departmental budget, including fiscal adjustments and amendments for all assigned schools when required.Coordinate and assist with the compilation and preparation of student data for administrative analysis.Prepare materials for numerous presentations, school board meetings, conferences, workshops, staff meetings, and goal setting retreats, including manuals and visual aids as needed. Attend these meetings for the purpose of record keeping and follow-up.Assist in assuring the accuracy of the material prepared for school board meetings.Assist in the preparation of materials and scheduling of grievances or complaints as related to the area.Coordinate and assist in support activities relating to the screening and selection of administrative personnel as designated.Advise and assist the Area Superintendent’s district and school-based staff as needed.When applicable serve as lead secretary to assigned support staff providing ongoing assistance and guidance, coordinate duties and responsibilities, including but not limited to distribution of materials, maintaining extensive internal records; payroll and inventory reports, travel vouchers, filing, and log the Area Superintendent’s mail, correspondence and event/situation(s) for the department.Routinely develop and deliver training and follow-up to support personnel regarding office procedures and other related topics.Maintain equipment inventory and procure office supplies.Make travel arrangements for Area Superintendent and Principals as needed.Assist in coordinating, dispersing and organizing information and artifacts for the Area Superintendent’s portion of the District Comprehensive Plan (DCP).Process personnel performance appraisals and salary recommendations as directed.Assist in planning monthly support staff meetings.Coordinate, track and process requests delegated to the administrative staff of the Area Superintendent(s).Provide support services for special projects as assigned.Serve on district committees and task forces as assigned.Process all internal purchase orders including orders for the warehouse and outside vendors, as assigned.Assist in coordinating, executing and attending various district wide workshops and conferences, including preparing facility contracts, securing and communicating with consultants, monitoring financial expenditure and preparing materials.When applicable, update and maintain the Department’s web page.Perform other related duties as assigned by the Area Superintendent(s).Position Summary
- Position Code:
- School/Site:
Brewster - Deland - Hours:
8 - Months: 12
Required Qualifications /Certifications
- High School diploma, G.E.D. or equivalent
- Five (5) years progressively responsible experience in an executive support role, preferably in a public school system
Required Skills
- Highly developed planning and organizational skills
- Excellent written and oral communication skills, including shorthand or other speed writing skills and creating original memos and letters; good filing skills
- Excellent computer/word processing…
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
