Executive Assistant Job in Deland, FL

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support to leadership in DeLand, Florida. This role centers on managing complex schedules, organizing travel plans, and ensuring meetings are prepared and executed smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities:

• Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and maintaining an organized daily agenda.
• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.
• Coordinate meeting logistics by securing locations, confirming attendees, and distributing relevant materials in advance.
• Support executives with day-to-day administrative tasks to improve efficiency and maintain smooth operations.
• Track schedule changes and communicate updates promptly to internal and external stakeholders.
• Prepare travel plans and meeting details with accuracy, ensuring leaders have the information needed for successful engagements.