HR, Training & Safety Administrative Assistant

Department:
Human Resources / Safety / Training

Employment Type:

Full-Time

Work Location:

DeLand, FL — In Person

Compensation: $19.00 – 22.00/Hr

Schedule:

7:00 – 4:00PM

The HR, Training & Safety Administrative Assistant provides clerical and administrative support to the Human Resources, Training, and Safety departments. This position assists with recruiting, employee records, training coordination, safety documentation, vendor communication, and other general office responsibilities.

The ideal candidate will have strong organizational and office skills, professional communication abilities, attention to detail, and previous recruiting or HR-related experience. This is primarily an office-based support position and does not include responsibility for performing technical safety work or conducting safety inspections unless properly trained and assigned.

• Assist with posting open positions on job boards and other recruiting platforms.
• Review applications and résumés for basic job qualifications.
• Contact candidates to conduct initial phone screens and schedule interviews.
• Coordinate interview schedules with candidates and hiring managers.
• Maintain accurate applicant records and recruiting documentation.
• Assist with employment references, background checks, drug-screen scheduling, and other pre-employment requirements.
• Prepare new-hire paperwork and assist with onboarding activities.
• Maintain employee files and other confidential HR records.
• Assist with data entry, document preparation, filing, scanning, and recordkeeping.
• Respond to basic employee questions and direct more complex matters to the appropriate manager.

• Schedule employee training sessions and communicate dates and requirements to participants.
• Prepare training materials, sign-in sheets, handouts, certificates, and presentation supplies.
• Track training completion, expiration dates, and required refresher training.
• Enter and maintain training records in company systems and spreadsheets.
• Contact outside training providers to obtain schedules, availability, and pricing.
• Coordinate rooms, equipment, refreshments, and other training logistics.
• Assist with new-hire orientation and the distribution of required training materials.
• Follow up with supervisors regarding incomplete or overdue training.

• Maintain safety records, forms, inspection documents, and other department files.
• Assist with preparing safety meeting materials, toolbox talks, sign-in sheets, and employee communications.
• Track due dates for certifications, inspections, training, and other safety-related requirements.
• Contact vendors regarding safety supplies, personal protective equipment, inspections, repairs, and services.
• Help maintain organized records for audits, inspections, and regulatory documentation.
• Assist with the distribution and collection of safety forms and documents.

• Answer phone calls, respond to emails, and communicate professionally with employees, candidates, and vendors.
• Prepare letters, reports, spreadsheets, presentations, and other business documents.
• Maintain calendars, schedule meetings, and coordinate appointments.
• Order office, training, and safety supplies as directed.
• Maintain confidentiality when handling employee, applicant, medical, and company information.
• Provide clerical assistance for special projects and departmental initiatives.
• Perform other related administrative duties as assigned.

• High school diploma or equivalent required.
• Associate degree or additional education in human resources, business administration, or a related field preferred.
• At least one year of recruiting, human resources, or administrative support experience preferred.
• Previous experience scheduling interviews, communicating with applicants, or using job-posting platforms is strongly preferred.
• Strong computer skills, including Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and follow-up skills.
• Ability to manage multiple assignments and meet…