Payroll Technician

Application Instructions

Submit a complete application on the City of Delano's website yofdelano.org by clicking Employment..

Under direction, provides the most difficult and technical accounting services necessary to fulfill the responsibility of producing the City’s payroll. Receives and reviews payroll documents from the various departments. Calculates appropriate payments based on a variety of City policies, agreements, employee authorizations, and state and federal statutes. Maintains necessary records for audit purposes. Prepares and distributes payroll checks in a timely date-specific manner.

Disclaimer:
This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed. In other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Performs the most complex and technical payroll accounting duties such as all those tasks necessary to set-up employees in the City’s payroll system and assures that their authorizations are reflected in the resultant payroll through both manual and computer-based calculations.
• Receives payroll documents from the individual departments.
• Reviews their content for completeness, plausibility, integrity, and accuracy.
• Resolves apparent inconsistencies with responsible department personnel, and calculates appropriate individual employee payments based on reported hours, authorizes deductions, and in compliance with the requirements of City policy, agreements, contracts, and state and federal law.
• Inputs resultant calculations into the computer system, and print payroll checks, payroll register, and related payroll reports.
• Prepares check for distribution, and distribute payroll checks to authorized department representatives.
• Prepares payroll warrants by vendor and payroll warrant summary.
• Mails checks and maintain warrant files.
• Makes appropriate tax deposits and records biweekly earning and taxes.
• Prints and distributes a variety of payroll reports, including payroll distribution by departments and the report of retirement earnings and contributions.
• Maintains a variety of payroll-related forms received from employee departments in individual centralized payroll files.
• Establishes and maintains office file system of all payroll-related documents for future reference and audit.
• Researches and compiles information from such files.
• Creates and maintains a variety of check registers, logs, and various permanent records.
• Works closely with the Human Resources Department in all matters related to payroll, especially in initial employee set-up and in the maintenance of current employee related information, etc.
• Resolves related changes and coding issues with Human Resources.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports.
• Makes complex arithmetic and statistical calculations.
• Prepares reports concerning assigned areas meeting City and other agency requirements, and participates in month end, quarterly, and year-end closings.
• Prepares and variety of monthly and quarterly reports for the City, and meeting state and federal requirements.
• Reviews monthly insurance changes and verify against carrier invoices.
• Verifies monthly payroll check and warrant registers with biweekly register.
• Interfaces payroll with General Ledger.
• Reviews and reconciles state and federal Quarterly Worksheets, audits listing and tax deposits, prepares Quarterly Payroll Tax reports.
• Undertakes a variety of projects such as preparation, printing, and distribution of W-2 forms and transmittal of related data to the federal and state governments.
• Sets up new pay schedules and payroll tax changes for the New Year, and runs trial payrolls to check new IRS and State Tax Guides.
• Submits necessary federal and state reports.
• Participates in Fiscal Year End Closing by providing requested payroll records to the auditors and developing necessary reports to insurance carriers and pension plan administrators.
• Enters and retrieves data and prepares…