Accounts Payable Specialist

Description

About Delavan Holdings

Delavan Holdings is a shared services organization that supports a diverse portfolio of businesses, including Kunes Auto Group, Lake Lawn Resort, Geneva
10, and other affiliated companies. We provide centralized expertise in Accounting, Finance, HR, Talent Acquisition, IT, and corporate operations, allowing our operating teams to stay focused on running the business.

As a family-owned organization, we value accuracy, accountability, and continuous improvement. Our Shared Services model offers employees exposure to multi-entity accounting operations, stable leadership, and opportunities to grow their skills while making a meaningful impact.

We are seeking a detail-oriented Accounts Payable Specialist to support the daily operations of our Shared Services Accounting team. This role is responsible for full‑cycle Accounts Payable processing across multiple entities, including vendor invoices and corporate credit card expenses. The ideal candidate is organized, accurate, and comfortable working in a fast‑paced, deadline‑driven environment.

• Review, code, and process high‑volume vendor invoices across multiple entities
• Match invoices to purchase orders and receipts; resolve discrepancies with vendors and internal teams
• Coordinate invoice approvals and prepare weekly check and ACH payment runs
• Maintain vendor files, including W-9s and contact information; assist with annual 1099 reporting
• Process and reconcile corporate credit card transactions and employee expense reports
• Ensure compliance with expense policies; follow up on missing documentation or approvals
• Partner with department leaders and cardholders to resolve expense and coding issues
• Assist with month‑end close activities, including AP accruals and reconciliations
• Respond to vendor and internal inquiries in a professional and timely manner
• Support process improvements, system updates, and accounting transitions
• Maintain regular and predictable attendance
• Perform other duties as assigned

Requirements

Qualifications

• Strong understanding of Accounts Payable processes and internal controls
• Ability to manage payments across multiple accounting and expense platforms
• Experience reconciling invoices, payments, and credit card activity
• Excellent organizational skills with strong attention to detail
• Strong written and verbal communication skills
• Analytical mindset with solid problem‑solving ability

• Associate’s degree in Accounting, Finance, or a related field required (Bachelor’s degree preferred)
• 1–2 years of progressive accounting experience with direct Accounts Payable responsibilities
• Experience with high‑volume invoice processing and account reconciliations