Administrative Assistant

Administrative Assistant

Regular Full-Time Harbeson, DE, US

4 days ago Requisition

This position is responsible for assisting in managing the administrative functions of the Harbeson location.

• Supports Allen Harim’s vision, mission and values
• Primary phone coverage (first to answer all incoming calls)
• Prepare and mail all US/UPS/Fed Ex packages.
• Sort and distribute incoming mail.
• May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required.
• Preparing and distributing essential daily reports.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Compiles documents and information and assists with meeting budgets and reports, and maintains meeting calendars and history.
• Creating charts and graphs for use in presentations.
• Perform large quantities of data entry.
• Managing the filing and storage of important documents and other sensitive communications.
• Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note for level:

• Basic:
  Incumbent is able to use their knowledge/skill with support by more experienced individuals.
• Advanced:
  Incumbent is able to independently use their knowledge/skill.
• Expert:
  Incumbent is able to train others on their knowledge/skill.
• Possess superior interpersonal and communication skills.

• High School Diploma or Equivalent
• At least five years of Administrative Assistant and/or Executive Assistant experience
• Experience working within a poultry environment a plus
• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)
• A high level of polish and professionalism
• Superior written and verbal communication skills
• Strong organizational skills

• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)
• Superior written and verbal communication skills
• Strong organizational skills
• Must possess strong problem resolution skills.
• Must be able to deliver business results under pressure while championing performance improvement
• Must have expert customer service skills with a focus on problem resolution to complex issues.

NA

• Thinking - information search and analysis, problem resolution skills
• Engaging - understanding others, team leadership, developing people
• Inspiring - influencing and building relationships, motivating and inspiring, communicating effectively
• Achieving - delivering business results under pressure, championing performance improvement, customer focus ng new solutions to complex issues.
  
  - Expert

List the supervisory responsibilities this position must perform; include the department or position titles responsible for and the level of authority exercised in performing the responsibilities.

N/A

This position sits and performs computer work for extended periods of time. Must be able to sit, stand and bend.

The work environment is an office setting with moderate office noise.