Finance Specialist IV

Location: Odessa

Position Type:
Secretarial/Clerical/Specialist/Finance Specialist

Date Posted:
6/2/2026

Location:
District Office

Date Available:
08/01/2026

Closing Date:
06/08/2026
Finance Specialist IV
LOCATION: District Office
REPORTS TO: Director of Finance
JOB STATUS: Full-Time

POSITION OVERVIEW
Under the Leadership of the Director of Finance, the Finance Specialist will assist in the financial affairs of the Finance Office. This will largely include overseeing vendors and their related payments, Accounts Receivable, School Funds, Grants, GAAP Accounting, and Insurance. Having the ability to establish effective working relationships; maintain a high level of confidentiality and professionalism; work well independently and in a team environment is a strong aspect of the position as well.

SALARY RANGE
The salary range for this role can be found in the provided link:
Salary Scales

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all of the responsibilities or tasks; other work may be assigned and deemed appropriate:

• Responsible for processing/reviewing financial documents in FSF and verifying correct coding based on state, local and federal funding guidelines.
• Handles completing Vouchers, Purchase Orders, Journal Vouchers and Internal Vouchers in FSF.
• Reviews, inputs, processes and dispatches of Purchase Orders in FSF.
• Complete changes/corrections to expenditures via a Journal Voucher.
• Communicates effectively with the Financial Secretaries and/or Administration on changes and updates being made in FSF.
• Tracks and maintains Excel spreadsheets of expenditures for utilities or other expenditures paid on behalf of the district.
• Communicates with Facilities for any unusual changes in utility payments.
• Reviews and approves credit card disbursements for all cardholders.
• Reviews and updates all new grant appropriations to ensure correct coding.
• Post-Award management for all Federal Awards.
• Remains updated on all BAM policies relating to state financial changes, including but not limited to, travel updates, year-end guidelines and FSF updates.
• Reviews and analyzes expenditures on a monthly basis for clean close-out of Federal funds.
• Reviews and analyzes all documentation and expenditures related to travel to verify per diem charges follow state and federal guidelines.
• Reviews reports and analyzes data to determine if vouchers have been processed, PO's dispatched or closed out and any other additional reports to verify all documents have been properly processed.
• Responds to walk-in, e-mail and telephone inquiries and resolve related issues.
• Maintains an organized office and protect sensitive/confidential information
• Accesses, retrieves and stores records according to established file systems.
• Completes special projects and accomplishes all tasks as appropriately assigned or requested by the Director of Finance.
• Trains and provides support for new and existing Finance Secretaries.
• Maintains, updates and trains Finance Secretaries on the School Funds Online Internal Accounts process.
• Completes monthly School Funds Audit and compiles reconciliations for FAC Meetings.
• Prepares and analyzes budget reports to verify processed documents have been expended out of the correct appropriation, program code and/or activity code.
• Prepares GAAP package.
• Completes Payroll Funding Adjustments (PFAs).
• Coordinates input of new Financial Secretaries in FSF and SFO for training and approvals.
• Review and prepare 1099 reports to the Division of Accounting for calendar year end from SFO internal accounts.
• Completes monthly Grant indirect reports.
• Enters Federal Grants in DSC.
• Review, track and compile Insurance information.
• Handle Cash Receipts for the District and other income matters.
• Assists other Finance Specialists and department and school Financial Secretaries as needed.
• Perform some Payroll duties if necessary.
• Process reconciliations for appropriated funds.
• Work with the Finance Analyst to collaborate an in sync process to ensure proper allocation of funding.
• Complete various State Reporting required annually, quarterly, etc.
• Other duties assigned as it relates to the position of the Finance Specialist.

MINIMUM QUALIFICATIONS:
Below are the qualifications for this position:

• Bachelor's Degree in Accounting, Finance, Related field, or above required.
• Experience with Grant Accounting; plus.
• Experience with Payroll; plus.
• Any equivalent combination of training and experience which provides the combination of knowledge, skills and abilities

PHYSICAL REQUIREMENTS
The following provides a brief description of physical requirements for this position:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal…