Admin Svcs Associate

Administrative Services Associate

Temp support Assignment Duration: 8 months Possible for extension? Yes

What You'll Do As an Administrative Assistant for the State of Ohio Office of Properties & Facilities, you will be the "gears" that keep our department running. You'll handle everything from high-level data reporting to the essential day-to-day logistics of facility management.

Daily Responsibilities

• Data Management:
  Keep our operations compliant by maintaining databases for elevator licenses, x-ray machine fees, and underground storage tanks.
• Procurement:
  Manage the full lifecycle of goods and services, ensuring the team has the materials they need while maintaining perfect financial records.
• Communication:
  Act as the voice of the OPF by managing the central inbox, providing timely responses to stakeholders, and coordinating customer feedback.
• Logistics:
  Take the lead on scheduling conference rooms and managing mobile phone directories for the team.
• Reporting:
  Translate raw data into clear reports, spreadsheets, and graphs for management review.

Software skills:
Basic computer functions Microsoft Suite

Years of experience: at least 3+ years of experience in Admin, Executive assistant role.

Education:

at least HS

Summary:

As a Administrative Services Associate, you will provide support for business operations by conducting research, updating, and maintaining databases, preparing company forms, and maintaining confidential files.