Clerk of Council Job Delaware area,Ohio USA,Government

Nature of Work, Essential Functions & KSA's

You can do great work and love what you do with the City of Delaware. We are an organization that succeeds because of teamwork, dedication, diversity, and the innovative spirit of all our employees. The City of Delaware is an award-winning local government organization known for its professionalism, customer service orientation and a strong commitment to distinctive and well-planned community development.

The work environment is stable with excellent benefits and retirement packages. Our mission is to ensure an effective government, a healthy economy, being a safe city and welcoming you to be a part of this great community!
The Clerk of Council serves as the liaison between the legislative and administrative branches of the city government and requires cross-divisional communication to carry out the responsibilities of the position. The position provides administrative support to City Council and resource support to all City departments and residents and performs other duties as provided by the Charter or required by Council. The Clerk of Council has a considerable amount of direct interaction with the public on behalf of Council and frequently serves as a liaison for communication and as a first-line contact for Council members.
Essential Functions:For purposes of 42 USC 12101

Attends all Council and Council committee meetings generally occurring after-hours, on an average of eight to ten times per month, and occasional work sessions held on Saturdays.

Prepares the records of proceedings ensuring that the minutes accurately reflect the policies, recommendations and/or decisions of Council or its committees.

Advertises all public meeting dates and publication of legislation as required by the Charter to provide the opportunity for public participation in the legislative process. Ensures adherence to Ohio Sunshine Laws regarding open meetings and encourages public participation.

Coordinates the drafting and preparation of routine ordinances, resolutions, and proclamations ensuring adequacy and accuracy; ensures that Council’s signatures and proper certifications are on legal documents in compliance with municipal code, ordinances, and Ohio laws.

Coordinates the preparation of packets for meetings of Council, boards, and commissions. Ensures that agenda items and supporting documentation are provided in packets and packets are available to members, staff and the public in a timely manner.

Evaluates and implements technology solutions to improve the efficiency of Council operations, including but not limited to digital storage and retrieval of City Council permanent records; agenda material production; meeting management, including public participation and recording; post‑meeting reporting; and the Board and Commission applications process.

Manages and supervises assigned employees, including directing, training, and evaluating staff to ensure effective performance.

Accepts all filings for annexations, initiative petitions and referendum petitions. Follows proper procedures for filings and monitors progress. Maintains and follows legal timelines. Upon service of a petition for annexation, prepares legislation for Council’s consideration. Following acceptance of the annexation, coordinates notification of various entities and service providers affected by the annexation.

Coordinates Code updates and ensures timely and accurate submission of Code changes to the service provider.

Plans, manages, and coordinates the appointment process for Council boards and commissions.

Coordinates and ensures accurate document/record archival and retrieval of Council records pursuant to the City’s record retention schedule and promotes organizational efficiency through…