Tender & Office coordinator

Company Description
Leading Edge is a pioneering infrastructure solutions company in India with a legacy of excellence since 2005. We specialize in innovative aviation, ropeway (cable car) and adventure tourism solutions, from strategic concept development to turnkey execution. Our multidisciplinary expertise enables us to design, plan and implement world‑class infrastructure that connects communities, enhances regional mobility and creates memorable travel experiences across diverse landscapes.

Over the years, we have grown to become a trusted partner for major government and private sector initiatives across key sectors including  Ropeways / Cable Cars, Aviation Solutions, and Adventure Tourism Infrastructure .
We are empanelled with and collaborate closely with notable organisations and authorities, including NHLML, multiple State Governments, and Government of India authorities.

Role Description
The  Tender & Office coordinator  will be responsible for managing day-to-day office operations along with handling end-to-end tendering activities as and when required. The role involves internal coordination with teams and simultaneous coordination with joint venture partners to ensure complete, accurate and timely documentation.

Qualifications
Bachelor’s degree in any discipline
Proficiency in Administrative Assistance and handling Office Equipment
Strong Customer Service and Communication skills
Knowledge of professional Phone Etiquette
Organizational and time management skills
Basic computer skills, including proficiency in MS Office
Ability to work collaboratively in a team-oriented setting
Prior experience in tender management or office coordination is preferred

Key Responsibilities
Tender Management & Coordination (Core Responsibility)

• Key knowledge of Tenders.

• Handle end-to-end tendering activities, including identification, collection, preparation, filling and submission of tender documents.

• Fill, compile, verify, and submit tender forms accurately and within specified timelines, ensuring compliance with all requirements and formats.

• Ensure timely submission of tenders to the respective authorities/clients and manage submission confirmations and acknowledgements.

• Ensure compliance with tender requirements and organizational procedures throughout the tender lifecycle, including post-submission compliance tasks.

• Coordinate with internal departments (technical, finance, legal and compliance) to collect required documents and ensure completeness of submission materials.

• Coordinate with joint venture partners and external stakeholders to obtain complete and correct documentation for tenders.

• Follow up on submitted tenders, handle clarification requests, manage communications with tendering authorities and coordinate any required re-submissions or amendments.

• Maintain proper records and documentation related to tenders, including organizing files, version control, and systematic filing.

• Monitor, track and maintain a centralized tender database with statuses of all ongoing and submitted tenders, deadlines and outcomes.

• Support post-tender activities by tracking outcomes and timelines, preparing and submitting post-tender reports and coordinating review meetings with relevant stakeholders.

• Draft detailed post-tender reports with inputs from technical, commercial and project teams, ensuring clear documentation of results, feedback, and next-steps.
Administrative & Operational Support

• Manage all general office-related administrative work and ensure smooth day-to-day operations.

Annual CTC:  ₹5,00,000 (Negotiable based on experience and qualifications)