Executive Operations Assistant

# Executive Operations Assistant Delray Beach, FLonsite $55,000-$65,000/yr## About This Role Position Summary The Operations & Executive Assistant plays a key support role in ensuring the smooth daily operations of the company while directly supporting the Director of Operations. This position is responsible for managing vendor relationships, coordinating inspections and schedules, handling day-to-day office responsibilities, and providing executive-level administrative support including calendar management, meetings, and special projects.

This role requires strong organizational skills, professional communication, and the ability to manage multiple priorities while maintaining attention to detail.

Key Responsibilities Vendor & Office Operations Support
• Serve as the primary point of contact for company office vendors (e.g., IT, cleaning services, equipment providers, inspectors, and other operational partners)
• Coordinate vendor inspections, site visits, and service schedules
• Set and communicate expectations with vendors regarding timelines, access, and scope of work
• Track vendor performance and follow up on outstanding items or issues
• Maintain vendor contact lists, agreements, and related documentation

Day-to-Day Office Coordination
• Manage office scheduling related to inspections, vendor visits, and operational needs
• Coordinate access, logistics, and communication for on-site and office-based activities
• Assist with maintaining an organized, efficient office environment
• Support internal teams by coordinating schedules and ensuring operational readiness

Executive Assistant Support (Director of Operations)
• Manage the Director of Operations’ calendar, including scheduling meetings, inspections, and travel as needed
• Coordinate internal and external meetings, including agendas, materials, and follow-ups
• Act as a gatekeeper and point of coordination for communications directed to the Director of Operations
• Assist with preparation of reports, presentations, and operational documents
• Support special projects and initiatives as assigned

Special Projects & Administrative Support
• Assist with process improvements, documentation, and operational initiatives
• Perform general administrative duties as needed to support operations and leadership
• Maintain confidentiality when handling sensitive company information
• Adapt to changing priorities in a fast-paced environment
Qualifications
• Previous experience in an administrative, operations, or executive assistant role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Professional demeanor with vendors, leadership, and internal teams
• Ability to manage multiple tasks and shifting priorities
• Proficiency with office productivity tools (email, calendars, spreadsheets, documents)                                        

Preferred Qualifications
• Experience supporting senior leadership or executives
• Experience coordinating vendors or service providers
• Familiarity with operations, facilities, or service-based industries
• Experience handling special projects or process documentation### Pay & Benefits Salary: $55,000-$65,000/yr### Schedule & Location onsite
• Delray Beach, FL
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