Secretary Specialist

Location & Contact

Probation & Community Intervention – Circuit 15
Delray Beach, Florida 33445

Contact:
Catherine Bens  or Paula Serrano

Minimum bi‑weekly rate of pay: $1,390.99
CAD bi‑weekly added: $48.80 (total bi‑weekly: $1,439.79
)

This position provides clerical support to the Juvenile Probation Officer Supervisor, performing routine administrative tasks using various computer systems. Responsibilities include drafting correspondence, preparing reports, handling information requests, scheduling appointments, maintaining records, greeting visitors, and performing other general office duties as needed.

Flexibility with the work schedule may be required.

• Schedule appointments and make all travel arrangements for the Juvenile Probation Officer Supervisor and staff.
• Answer calls, take messages, and assist staff, clients, and visitors.
• Greet guests courteously and direct them to appropriate services.
• Maintain accurate inventory of supplies and arrange service calls.
• Track and replenish postage meter.
• Receive, review, and forward incoming mail and correspondence.
• Draft, proofread, and submit correspondence and documents.
• Attend staff training and meetings; complete at least 24 hours of training annually.
• Operate general office equipment (copy machine, typewriter, PC, fax).
• Provide excellent customer service to internal and external customers.
• Use Microsoft programs for routine clerical duties.
• Comply with Section 215.422 Florida Statutes and Prompt Payment Compliance Law.

• Knowledge of department policies, probation statutory requirements, and basic computer skills.
• Knowledge of standard business letter formats, filing practices, and telephone handling techniques.
• Professional writing, time management, and prioritization; basic computer and software proficiency.
• Effective verbal and written communication with staff, youths, and parents; use JJIS and basic office software.
• Maintain an orderly office and provide excellent customer service as a team player.
• Organize files, coordinate assignments, and manage workload within deadlines.

• High school diploma or equivalent.

• Two years of secretarial or clerical experience.
• College education: 30 semester or 45 quarter hours substitute per year of required experience.
• Experience with Microsoft programs for clerical duties.
• Experience in fiscal, personnel, purchasing, reporting, or major office functions.
• Experience supporting a work unit or group.
• Valid driver’s license.

All candidates will undergo a sex offender check, criminal background checks (state, local, and national), and pre‑employment drug screening for direct care positions. DJJ participates in E‑Verify. A valid driver’s license is required; out‑of‑state license holders must obtain a Florida license within 30 days of hire.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer. Candidates requiring reasonable accommodation under the ADA must notify the hiring authority. The State of Florida supports a drug‑free workplace; all employees are subject to reasonable suspicion drug testing.

Veterans’ Preference:
Pursuant to Chapter 295, Florida Statutes, eligible veterans will receive preference in employment for career service vacancies. Veterans must attach DD Form 214 and supporting documents with each submission.

Delray Beach, FL 33445
Nearest Major Market:
Palm Beach
Nearest Secondary Market:
Miamip>

People First Service Center  Monday – Friday, 8:00 a.m. – 6:00 p.m. (Eastern Time)