HR​/Culinary Assistant

HR/Culinary Assistant (Delray Beach, FL) Position Summary

The HR/Culinary Assistant provides administrative assistance to the human resources and culinary departments. This is a dual role that will share work between both departments.

• Responsible for creating job postings and screening applications for matching work experience. Forward potential matches to applicable department head for review
• Responsible for pre-employment process to include background checks, obtain drug test results, references and other pre-hire requirements as well as ensure records are appropriately maintained
• Facilitates, and delivers new hire onboarding program to include steps of new hire process and new hire orientation with facility tour
• Serves as liaison between department managers and candidates during the entire recruitment process
• Serve as administrative liaison between Addison Reserve and Corporate Housing Pros by sending housing questionnaires, coordinating assignments, sending move-in and move-out schedules and instructions
• Composes verification of employment, work experience, and reference letters as needed
• Compiles employee handbooks, manuals, training guides and benefit enrollment packets
• Send out mandatory mailings as needed. Including Monthly Birthday Cards
• Communicates employee info through digital boards and employee App
• Compiles and maintains employee files for all employees
• Assists with employee relations as needed including employee celebrations, events, and birthdays
• Order, organize, and distribute international welcome packages
• Responsible for the distribution, copies and storage of locker and apartment keys
• Assist with the international visa program where needed
• Ensures all EEOC and OSHA postings and posters are compliant and updated
• Assists Director of HR and Assistant HR Director with other HR related duties and projects as necessary

• Track tardiness of culinary employees
• Assist Executive Sous Chef with Payroll
• Keep up with weekly BEOs and Daily BEOs, including revisions and pop ups to disseminate to Executive Chef, Exec Sous Chef, all Sous Chefs including Pastry/Production. This will include printing and filing
• Provide daily complaints from Vivid Survey from our Members to Exec Chef and Exec Sous Chef
• Assist with member’s inquiries and provides information about membership and special functions
• Handle Purchasing order / tracking and receiving of special orders for culinary
• Research and price equipment for the culinary team as needed
• Distribute of Culinary Employee information I.E. Gift card / RSVP for Bowling/ employee party/etc…
• Organize, plan and execute culinary employee events
• Create, print, catalog and download all menus and like collateral (e.g. cooking class booklets, table tents, allergy cards, brochures, etc.). Email to PDF to management
• Communicate stewarding staffing needs from Exec Sous Chef to cleaning company weekly
• Handle all travel arrangements for Exec Chef and Sous Chefs as needed
• Reconcile expense reports and travel reports for Executive Chef
• Order and keep par levels of Chef's Uniforms and Shoes
• Track call outs and mark in 7 shifts
• Check hours of ops/ scheduling needs/ communicate changes in venue
• Maintain and update food notes for all outlets and take food notes for new menus
• Create mise-en-place lists for new menus
• Assist F&B Admin with menu rotation and menu changes
• Receives and screens visitors
• Special projects as directed by the Executive Chef
• Willingness to work a flexible schedule when necessary

• Administrative experience within a fast paced, hospitality environment
• Superior organizational skills with the ability to manage multiple priorities and deadlines
• Ability to work independently
• The ability to maintain the highly confidential nature of HR issues and communications
• Excellent verbal and written communication skills
• Superior interpersonal skills
• Follows through on all requests in a timely and efficient manner
• Strong computer proficiency with MS Office, applicant tracking software, advanced knowledge of Excel, as well as ability to adapt and learn new systems
• Previous administrative experience in the hospitality industry
• Develop and maintain effective, positive, and productive relationships with HR and Culinary teams, hiring managers and other associates and departments

• 2 years experience in hospitality or related field
• Bachelor's degree in human resources, hospitality, business, or related degree preferred
• Experience in a high-volume office environment with confidentiality understanding

• Must be able to lift, push and pull a minimum of 15 lbs
• Must be able to sit for prolonged periods of time