Records Management Assistant - Police

EEO Statement

The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services.

The City will not consider applicants who have used tobacco or nicotine products for at least three months prior to application.

This position is responsible for coordinating the Police Department’s public records management program. The work includes primary responsibility for designing, implementing, administering, and maintaining the program under general supervision.

• Adhere to policies and procedures established by the City Clerk’s Office and Police Department for all public records.
• Provide assistance to staff for public records standards and guidelines.
• Organize and maintain Police Department public records.
• Develop and implement public records maintenance/storage alternatives in the form of computerized records imaging and/or micrographics, including indexing and related documentation.
• Retrieve public records as needed. Deposit public records in accordance with state guidelines.
• Respond to all public records requests in a timely manner, providing documents that have been redacted in accordance with the law. Work closely with the City Attorney’s Office and City Clerk’s Office to maintain and provide accurate public records responses to inquiries.
• Foster positive employee relations and employee morale on a City-wide basis.

• High school graduate or GED certification.
• Three (3) years of experience in the development, creation, implementation, and maintenance of a public records management program; or an education equivalent to an Associate of Arts degree from an accredited college or university with major coursework in records management.
• Possession of a valid Florida driver’s license.
• Certification as a Records Manager is highly desirable.

Knowledge of principles of records management, legal requirements of local, state and federal laws, office machines and equipment, computer software, English, spelling, punctuation, and mathematics. Ability to work independently, adhere to established policies and procedures, establish and maintain effective working relationships with employees and the general public, communicate effectively in oral and written form, and adapt to an evolving environment.

Frequent sitting, talking, or hearing; hand use for operating tools, reaching, walking, standing. Ability to lift 50 pounds and use equipment associated with record storage in a warehouse environment. Specific vision, manual dexterity, computer keyboard use, and extended screen use required. Work in a climate-controlled environment as well as warehouse conditions with limited natural light and potential dust.