Recruiting and HR Coordinator

Overview

We are seeking an experienced, highly organized, and detail-oriented Recruiting & HR Coordinator to support the daily operations of a fast-paced Human Resources function in our Delray Beach location. This role is heavily recruiting-focused, with responsibility for managing the full recruiting coordination lifecycle, candidate experience, job postings, resume screening, interview logistics, and hiring manager follow-up. In addition, this role provides essential HR administrative support across onboarding, compliance, benefits logistics, employee communications, and HR operations.

This position is ideal for someone who truly enjoys the operational side of HR and recruiting, takes pride in getting the details right, and finds satisfaction in being the person others rely on to keep things moving smoothly. The right candidate is comfortable working independently in a dynamic environment, communicates exceptionally well (both verbally and in writing), follows through consistently, and is ready to contribute immediately.

We are seeking someone who is confident in their skills, comfortable taking ownership quickly, and excited to step into a role where they can contribute without extensive training. This role is best suited for someone who has previously worked in a similar recruiting/HR coordination capacity and who finds genuine satisfaction in being a strong individual contributor and values doing this type of work exceptionally well over the long term.

Candidates must be based in Delray Beach or the South Florida area and available to work on-site.

Recruiting & Talent Acquisition (Primary Focus)

• Post and manage job openings on internal and external job boards
• Conduct initial resume screens for a variety of roles, including administrative, operations, and sales support positions
• Coordinate all interview scheduling with candidates and hiring managers
• Ensure an exceptional, professional candidate experience throughout the hiring process
• Maintain regular communication and follow-up with hiring managers on candidate status and interview feedback
• Track candidate progress and maintain accurate recruiting records
• Assist with offer letter preparation and pre-employment onboarding coordination
• Partner closely with the Head of HR and HRBP to keep searches moving efficiently and proactively
• Support recruiting efforts for intern programs and entry-level hiring initiatives

HR Operations & Administrative Support

• Support onboarding logistics for all new hires, including paperwork and first-day readiness
• Complete employment verification requests
• Ensure compliance with labor law posting requirements across the firm
• Assist with benefits open enrollment logistics, including tracking forms and system updates
• Help respond to basic employee questions regarding policies, PTO, and benefits, or route them appropriately
• Assist with payroll follow-ups, corrections, and simple adjustments under supervision
• Serve as a backup resource for payroll support when needed
• Prepare documentation for internal, external, and regulatory audits
• Support employee recognition programs and employee event coordination
• Complete special projects and administrative requests as assigned

Employee File Digitization & Compliance Support

• Lead the ongoing initiative to convert physical employee files into a secure digital format
• Review, scan, label, and upload documentation in alignment with record retention and audit standards
• Identify missing documentation and partner with HR leadership to ensure file completeness
• Maintain strict confidentiality of sensitive employee information

QUALIFICATIONS

• A minimum of 3 years of direct, hands-on experience supporting recruiting coordination and HR operations in a fast-paced environment
• Demonstrated experience managing interview coordination, candidate communication, and onboarding logistics with minimal supervision
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proven ability to manage multiple priorities independently while maintaining excellent follow-through
• Comfort working with confidential and sensitive information
• Strong proficiency in Microsoft…