Executive Assistant

About the Role

The Executive Assistant will act as a strategic partner to the President, providing high‑level administrative support, coordinating priorities, and ensuring that projects and communications move forward efficiently. This role blends executive support, operations coordination, and cross‑departmental communication.

• Executive & Strategic Support
• Anticipate needs and prepare briefing materials, summaries, and follow‑ups for the President.
• Support planning and execution of key initiatives, including product launches, operational improvements, and hospitality programs.
• Track action items from leadership and board meetings, ensuring follow‑through across departments.

• Manage calendars, scheduling, travel arrangements, and meeting coordination.
• Prepare correspondence, reports, presentations, and internal communications.
• Maintain organized digital and physical filing systems.
• Assist with HR onboarding tasks and internal process documentation.

• Serve as a central communication hub between production, customer service, sales, and leadership.
• Coordinate timelines and deliverables to keep projects on track.
• Identify bottlenecks and escalate issues proactively.

• Support high‑value hospitality clients with timely communication and follow‑ups.
• Assist in preparing proposals, presentations, and client‑facing documents.
• Represent the President professionally in communications with partners, suppliers, and stakeholders.

• Handle sensitive information with discretion, including HR matters, contracts, and financial documents.
• Prepare materials for board meetings, leadership updates, and strategic planning sessions.
• Maintain organized records for compliance and governance.

• Experience in an administrative or executive support role
• Exceptional written and verbal communication skills
• Strong organizational skills with the ability to prioritize and multitask
• High attention to detail and accuracy
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Ability to work independently, anticipate needs, and solve problems
• Comfortable in a small‑team environment where responsibilities are varied and evolving
• A positive, resourceful, “find the way” mindset

• A collaborative, supportive work environment
• The opportunity to contribute meaningfully to a respected Canadian manufacturing brand
• Competitive compensation
• Room to grow as the company continues to expand